DEPT OF TRANSPORTATION

Driving the future of transportation with a diverse and innovative team!

Job Summary:

Under the direction of the Records Program Administrator/Agency Records Officer, this position supports a program of records management that is responsible for the agency wide records system: inventory, storage, retention, and destruction as specified in ARS §41-151-14(A). Will also support the implementation of a new agency wide electronic records platform and act as a liaison with the Arizona Library and Archives.

Job Duties:

• Serves as a point of contact for records management processes, monitoring compliance and activities associated with record storage, destruction, retention, inventory, and essential record lists.
• Provide records management guidance and technical assistance to agency record liaisons to ensure proper understanding of records management principles and applicable policy and procedures.
• Holds regular and minimally annual meetings with agency record liaisons to discuss compliance, retention schedules, record storage, destruction, certificate of destruction forms, and essential records.
• Will assist in implementing a new agency wide electronic records platform. Will work with internal groups to set up and move their record storage, program automatic retention schedules, and destruction hierarchy approvals.
• Generates and holds training as needed for agency record liaisons. Updates resources, forms, and information on ADOTnet that pertains to the program. Serves as a records liaison with the Arizona State Library and Archives Office.
• Participate in process improvement activities. Work with ADOT's litigation team in regards with record preservation holds.
• Other duties as assigned as related to the position.

Selective Preference(s):

Two or more years' experience with records management and computer based programs and software.

Pre-Employment Requirements:

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).