Job Posting Program Administrator (II) Job Opening ID #: 216565 Location: Topeka / Shawnee County Job Posting Closes: Open Until Filled Kansas Highway Patrol www.KHPJobs.org About the Position: * Who can apply: Anyone (External) * Classified/Unclassified Service: Unclassified * Full/Part-time: Full-Time * Work Schedule: 8:00a - 5:00p * Eligible to Receive Benefits: Yes * Veteran's Preference Eligible: Yes Compensation: * Hourly Pay Range: $ 29.03 - $ 31.22 Position Summary & Responsibilities: Position Summary: The person in this position has access to confidential records and private information systems. This information must be treated in accordance with provisions set forth by the Kansas Criminal Justice Information Systems (KCJIS) Committee and the Kansas Information Technology Executive Council (ITEC). The incumbent is expected to communicate the Mission and Goals of the agency to staff and the public. Identify personnel strengths and developmental needs to increase job performance and long-term career growth. Continually analyze work processes, seek new approaches and make recommendations to enhance efficiency and effectiveness of the programs. Cultivate a positive work environment through a positive, helpful, courteous demeanor towards staff, partners and the general public. Manage Federal and State grants awarded (MCSAP, TOPS, HP-ITD, Vehicle Size and Weight Plan) and administer programs (CVIEW, DataQ, Inspect, FMCSA Grant Portal) which support activities designed to ensure the agency and programs meet stated objectives. Ensures Kansas meets multiple categories timeliness guidelines as required by the Federal Motor Carrier Safety Administration by supervising processes for day to day activities and regulates weekly drawdowns by meeting deadlines in completing monthly financial reports and quarterly activity reports for all grants awarded through each grant related program. Failure to accurately monitor the completeness, accuracy and timeliness of data in the SafetyNet program could affect the overall KHP budgets for both MCSAP and the Patrol. Processes and reviews challenges handled by the subordinates using highly technical understanding of protected inspection and fine data. Researches applicable federal regulations, state laws, and regulations to ensure Patrol compliance. Resolves complex problems and complaints which are insolvable by the subordinate staff encouraging the use of quality improvement tools (A&I). Confers and makes personal contact with the public, news media, court officials and other law enforcement agencies in order to establish and maintain good working relations. Travels as necessary to maintain expertise. Oversees and provides required direction of complex work and activities necessary to implement the objectives of the Patrol, Kansas Corporation Commission (KCC), KDOT and KDOR, collaborates with partners interpreting technical guidelines from the Commercial Vehicle Safety Alliance (CVSA), Code of Federal Regulations, state law and regulations. Ensures the support and administration of the Civil Assessment program by researching out of service violations on inspection reports and assessing civil penalties when needed for those violations. Manages data sets with KCC, KDOR and KDOT data systems. Approve fiscal transactions relating to fining motor carriers throughout the nation, ensure fines and billing to a motor carrier are coordinated with KCC to ensure accurate billing and the management of the programs resources. Prepares and develops supporting data, presents budgets, works with information technology, performs liaison duties to promote cooperation, communication and coordination within the agency and with the agencies listed above to maintain the program. Technical oversight of the SafetyNet Program and the Civil Assessment Program will include, but is not limited to administration of technical requirements, providing input to database design and data retrieval for these systems, interfacing with technical management to gather data, study processes, identify problems and utilize technological analytical tools to formulate solutions. Will gather technical data used for federal grant requirements under Congressional Transportation Acts, including verification that all data timeliness, accuracy and match rates are met for all inspections and crashes occurring across the state of Kansas. Data is utilized to update policy and procedures, and determine/evaluate the success of special enforcement projects and analyze and compare this data for submission to federal agencies; as well as conduct research and provide resolutions nationwide as a member of CVSA's Information Systems Committee. Provides direct oversight of FMCSA grants and sub-programs. Identifies goals and assists in determining program options and initiatives to meet these goals in accordance with the objectives and priorities of the federal requirements. Prepares reports summarizing findings and recommends to management changes in programs, structure, methods, policies and procedures. Responsible for overseeing compliance with the rules and regulations of the federal program, monitoring programs and managing the expenditure of funds by grantees, sub-grantees and suppliers outlined within the state plan. Create/modify annual MCSAP, TOPS and HP-ITD grant budget updates using FMCSA's eCVSP online portal. For a full position description email request to [email protected] , please include the Job ID #. Qualifications: Education: High School Diploma or GED equivalent. Licensing & Certification: Valid Driver's License. Necessary Special Requirements: Successful completion of NAS A-B Weeks within 12 months of hire. Minimum Requirements: Ability to speak clearly and concisely in person and on the telephone. Ability to establish and maintain effective working relationships. Ability to communicate effectively, verbally and in writing, with fellow employees and the general public. Proficient with software programs. Listen, comprehend, and respond to fellow employees and general public via telephone or in person. Ability to prioritize, complete mathematical calculations, proofread accurately, multi-task, & read and write comprehensively. Two years of experience collecting and evaluating data. Five years account/audit work, planning and implementing grant activities. Two years experience organizing/directing the work of a department, program or agency. Preferred Qualifications: Bachelor's degree in business, education, criminology or related field. Financial grant management experience. Post-Offer, Pre-employment Requirements: Must submit to and pass a thorough background investigation, including fingerprints. Ability to sit for long periods of time, perform repetitive motions with one or more extremity, reach and move in confined areas. Ability to listen, comprehend, respond, and speak clearly and concisely, verbally and in writing; drive a vehicle, lift objects up to 30 lbs., bend, kneel, stoop, and reach with your body, arms and/or legs, perform repetitive motions with one or more extremity, and sit for long periods of time. Persons applying for positions with KHP will be subject to background investigation, fingerprints, and/or drug screening. Recruiter Contact Information: * Name: Amber North * Email: [email protected] * Phone Number: 785-296-8232 Required documents for this application to be complete: On the Careers - My Job Applications page, verify these documents are present and valid. Upload or delete and upload new if needed: * State of Kansas Online Application * Transcripts * DD214 (if you are claiming Veteran's Preference) Inside this job's Job Application, upload these documents: * Resume * Cover Letter (optional) Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents" Job Application Process * Sign into your existing account or Register for a new one to apply. * Complete or review your contact information on the My Contact Information page. * Upload documents listed in the Required Documents section of the job posting to the appropriate location. How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veteran's Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to [email protected], or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Landon State Office Building 900 SW Jackson, Rm 401 Topeka, KS 66612 To assist in completing your application, please see helpful links below: * Instructions: * Job Search * Registration & User Account * Application * Frequently Asked Questions Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the recruiter. Employment Benefits: * Comprehensive medical, mental, dental, vision, and additional coverage * Sick & Vacation leave * Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave * Paid State Holidays * Fitness Centers in select locations * Employee discounts with the STAR Program * Retirement and deferred compensation programs * Kansas Highway Patrol has both KPERS and KP&F eligible positions. If you have retired, you will have a waiting period before you can go back to work for a KPERS/ KP&F employer. Visit the Employee Benefits page for more information…