The Document Management Specialist is responsible for standardizing and organizing all processes and outputs related to documentation within the company. They maintain an efficient document control system to support seamless collaboration among different stakeholders.

Responsibilities:

• Establishes and implements document governance policies and systems, including library management, document archiving, and document retrieval.
• Facilitates document digitization and ensures proper capturing and structuring of data.
• Ensures company-wide compliance with standards by conducting audits, tracking KPIs, and analyzing performance data.
• Implements continuous improvement strategies on document management through process optimizations and staying updated on new trends and technologies.
• Facilitates training and provides support to staff on proper document handling procedures and software.

Essential Skills:

• Ability to identify inefficiencies and implement process improvements.
• Ability to lead document digitization and automation initiatives.
• Ability to work cross-functionally with IT, project teams, and business units.
• Expertise in document control procedures, version control, and document audits.
• Strong analytical and problem-solving skills for optimizing workflows.
• Proficiency in digital collaboration tools (e.g., SharePoint, cloud-based solutions).

Qualifications:

• Library and Information Science graduate, or any related field.
• Certification in Document Management Systems (preferred).