Arco is seeking a qualified Administrative & Project Assistant to join our team. We are a design + build firm specializing in luxury residential homes in the Greater Boston area. We are looking for an organized and proactive Administrative & Project Assistant to support our Design and Construction Lead in managing operations, communications, and project oversight.

This role is ideal for a highly organized professional with excellent interpersonal and communication skills. You will play a critical role in ensuring seamless communication between clients, vendors, and subcontractors while providing administrative support to keep projects on track. If you thrive in a dynamic environment and enjoy both administrative tasks and field-related coordination, we’d love to meet you!

Specific Tasks and Duties:

• Manage calendars, including scheduling meetings, appointments, and travel arrangements
• Prepare and organize documents for meetings, including agendas, presentations, and reports
• Serve as the primary point of contact for internal and external stakeholders on behalf of the executive
• Edit correspondence, reports, presentations, and other documents.
• Coordinate meetings, site visits, and vendor communications.
• Manage and organize office documentation and files.
• Handle incoming calls, emails, and correspondence.
• Organize and maintain project documentation, including contracts, permits, and client records.
• Visit job sites to capture progress photos and provide status updates.
• Ensure materials and supplies are delivered on time and recorded accurately.
• Follow up on submitted proposals to find out the status of projects.
  
  

Minimum Requirements

• 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent MS Office knowledge
• Outstanding organizational and timemanagement skills
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Great interpersonal and communication skills
• Previous experience in an administrative or project support role within the construction industry is preferred.