Job Title: Accounts Receivable Specialist

Location: Bethesda, MD

Job Type: Full Time

Salary: $60-80K (depending on experience)

About the Role:

We are seeking a detail-oriented and highly organized Accounts Receivable (AR) Specialist to join our finance team. The ideal candidate will play a key role in managing the accounts receivable process, ensuring timely payments, and maintaining accurate records for our clients. This position requires a strong understanding of accounting principles, excellent communication skills, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Invoice Management: Generate and send invoices to clients accurately and in a timely manner.
• Payment Processing: Monitor and process incoming payments, including checks, electronic transfers, and credit card payments.
• Aging Analysis: Maintain and manage the accounts receivable aging report, following up with clients on overdue balances.
• Customer Communication: Serve as the point of contact for customer inquiries related to billing, payment status, and account discrepancies.
• Dispute Resolution: Investigate and resolve payment discrepancies, including incorrect billing or payment issues, and work with clients to resolve outstanding balances.
• Reconciliation: Reconcile accounts receivable transactions and ensure that all payments are correctly applied to customer accounts.
• Reporting: Prepare and present AR reports for management, highlighting trends, aging reports, and collection status.
• Credit Management: Evaluate client creditworthiness and assist in setting credit limits, working closely with the credit department.
• Collaboration: Work with the sales, finance, and customer service teams to ensure smooth communication and resolution of client-related issues.
• Compliance & Documentation: Ensure that all AR processes comply with company policies, accounting standards, and regulatory requirements.
• Recordkeeping: Maintain accurate records of all transactions, payments, and communications with clients.

Qualifications:

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. Relevant certifications (e.g., CPA, A/R Certification) are a plus.
• Experience:
• 2+ years of experience in accounts receivable, collections, or a similar accounting role.
• Experience with Yardi & Excel