Contract Duration: 12 Months

Work Location: 6625 Excellence Way, Plano, TX, USA

This is a hybrid role - M-TH in office, FR - WFH

Experience needed

Invoicing

Project coordinator

Degree + 2 years exp

Financial acumen

Excel - basic skills/beginner level is fine (pivot tables exp is a bonus)

Basic contracts experience

Project Coordinator

Position Overview:

This is an administrative/accounting role, supporting the marketing team’s campaign projects. The coordinator will be responsible for creating purchase orders, entering invoices and data accurately into the system, and working cross-functionally with various departments to ensure vendor selection is finalized, work has been performed, and vendors are paid. Attention to detail and good communication skills will be essential for success in this role.

Responsibilities and Duties:

• Validate and manage invoice process - Enter invoices and data accurately into the system, obtain proof of performance from vendors, and work closely with finance and A/P on payments

• Conduct research/investigate any invoice issues that may arise and take the appropriate action to get them resolved

• Proofread contracts and documents for accuracy

• Work with Marketing leads to submit program approval requests through the company’s portal and track status

• Work with leadership to get contracts executed, upload final copies of contracts in the system, and maintain records

• Work cross-functionally with the procurement department to finalize vendors for marketing programs

• Create vendor purchase orders in the BQMS system

• Request inventory using the NERP system and work cross-functionally with the supply chain and demand fulfillment department to ensure they are shipped timely

• Gather inventory forecasts for mobile devices and accessories for programs during launches, and enter that data accurately into the GSCM system

• Serve as a mentor and a “go to” resource for contractors

• Prepare PowerPoint slides, word documents and enter data on Excel templates, as needed

• Complete ad hoc requests as needed