Job Title: Project Management Senior Associate

Location: Remote - Any US time zone

Duration: 1 Year (Possible Extension)

Ideal candidate should have Smartsheet experience, Must understand the Agile principles and have experience in Agile project management and Agile frameworks (Scrum, Kanban, SAFE, etc.), BA/BS in Computer Science, IT, Engineering, Mathematics, life sciences, or other technical discipline; Advanced degree preferred. Demonstrated capability to influence without authority, drive detailed project planning, and lead projects execution, Demonstrated proficiency & adaptability with related software tools (Smartsheet, Jira, Miro, Visio, SharePoint, MS Teams, OneNote, Office 365, etc.); preferably within engineering or pharmaceutical/biotech industry.

Responsible for all aspects of various projects of a moderately complex nature. Interfaces with all areas affected or supporting the project. Responsible for assembling project time, assigning individual responsibilities, identifying appropriate resources needed, and developing the schedule to ensure timely completion of the project. Monitors projects from initiation through delivery including budget/spending if needed.

Top 3 Must Have Skill Sets:

• BA/BS in Computer Science, IT, Engineering, Mathematics, life sciences, or other technical discipline; Advanced degree preferred.
• A minimum of 5 years of project management experience, preferably within the pharmaceutical/biotech industry
• Demonstrated ability to quickly learn new concepts and tools.
• Demonstrated ability to effectively navigate ambiguity, complexity, and competing priorities in a matrixed and fast-paced environment.
• Demonstrated aptitude for collaboration & relationship building.
• Demonstrated ability in applying Agile principles and adapting them in managing projects and teams.
• Excellent verbal and written communication, and presentation skills.
• Demonstrated capability to influence without authority, drive detailed project planning, and lead projects execution.
• Demonstrated proficiency & adaptability with related software tools (Smartsheet, Jira, Miro, Visio, SharePoint, MS Teams, OneNote, Office 365, etc.)

Key Accountabilities

• Provides clear direction on project requirements to meet expectations of customers and stakeholders.
• Leads the team in defining program strategies, developing goals, identifying risks, assigning project tasks and ensures the team meets all goals.
• Interacts through program updates and reviews with all levels of management.
• Provides Project Management technical expertise in all phases of project execution.
• Applies Agile principles in all project management activities.
• Anticipates and resolves conflict situations in a win-win outcome.
• Contributes to study management and the development of study documents as appropriate as well as any updates/amendments, ensuring template and version compliance.
• Manages the set-up of third-party vendors, assessing initial statement of work and budget, as well as the change order process.
• Prepares presentation material for meetings and newsletters.
• Contributes to review of new/amended/unique SOPs and guidance documents.

Basic Qualifications:

• Master degree OR Bachelor degree and 2 years of experience OR Associate degree and 6 years of experience OR High school diploma / GED and 8 years of experience

Day to Day Responsibilities:

• Provides Project Management technical expertise in all phases of project execution.
• Contributes to study management and the development of study documents as appropriate as well as any updates/amendments, ensuring template and version compliance.
• Prepares presentation material for meetings
• Interacts through program updates and reviews with all levels of management.
• Runs scrum like meetings as a Scrum Master to understand progress and resolve impediments

Possible Extension: Yes

Red Flags:

• Not a good communicator
• Lacks attention to detail
• Doesn't grasp concepts quickly.
• Is not software/technology inclined. Not able to learn an application on their own.

Interview Process:

• Screening interview via video call. If the candidate passes, there will be 3 1:1 additional video call interviews.

About Us: SPECTRAFORCE is one of the fastest-growing workforce solutions firms in the United States. As a diversity-owned business, we place human connection at the heart of everything we do, building strong relationships with both clients and candidates to fill roles successfully. Our teams in North and Central America and India serve more than 150 Fortune clients globally, leveraging custom AI technology to provide direct hire, executive search, nearshoring, offshoring, and project staffing solutions.

Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at [email protected] if you require reasonable accommodation.

California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting [email protected].

LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's starting pay is: $50.81/hr.