Project Manager - Digital Medicine (Biotech/Pharma)

Location: Remote with 1 required on-site workshop in Thousand Oaks, CA (September)

Duration: 8-12 months

We are seeking an experienced Project Manager to support two high-profile, fast-paced Digital Medicine initiatives within the biotech/pharmaceutical industry: the Decentralized Clinical Trials (DCT) Project and The PARC Program (including the PARK public-facing cardiovascular website). This is a highly visible role supporting programs directly aligned with executive leadership priorities.

Primary Projects Supported

• Decentralized Clinical Trials (DCT) - ~75% allocation
  
  

A large-scale strategic initiative involving six cross-functional workstreams to advance the client's decentralized and pragmatic trial methodologies.

Key Responsibilities:

Program Planning & Coordination

• Drive project and workstream startup, including charter development, scoping, stakeholder identification, and RACI definition
• Develop and manage comprehensive project plans, timelines, and milestone tracking
• Collaborate with task force leads to uncover synergies across workstreams
  
  

Operational Execution

• Facilitate and document cross-functional meetings, agendas, and action items
• Manage external vendors to ensure timely, budget-aligned deliverables
• Monitor and report on workstream metrics and overall project success measures
• Capture lessons learned and conduct project closeout reviews
• Lead budget and SOW oversight
  
  

Risk & Issue Management

• Identify and mitigate regulatory, operational, and technical risks
• Drive issue resolution and follow through to closure
  
  

Communication & Reporting

• Develop stakeholder communications, executive dashboards, and program summaries
• Ensure effective information flow across workstreams
  
  

Additional Notes:

• High visibility (1 level below CEO)
• Functional reporting line to program lead
• The PARC Program - ~25% allocation
  
  

Supports the development of a national patient-facing cardiovascular platform (PARK Website), in partnership with internal strategy teams and an external technology vendor.

Key Responsibilities:

Project Management

• Manage meeting logistics, agendas, timelines, and action tracking
• Support day-to-day PMO functions and program lead needs
• Track risks and deliverables across workstreams
  
  

Technology & Platform Support

• Participate in internal platform buildout sessions
• Ensure technical workplans are clearly aligned with business goals
• Track platform milestones, risks, and accomplishments
  
  

Vendor Management

• Serve as liaison between internal teams and platform vendor
• Translate business needs into vendor action items (quotes, POs, approvals)
• Develop SOWs, manage vendor budgets, and monitor weekly dashboards
• Partner with vendor PMs on timeline, risk, and issue resolution
  
  

MAC Process Oversight

• Manage legal, medical, and regulatory (LMR) submission workflows
• Coordinate compliance reviews and ensure accurate MAC submissions
  
  

Financial Management

• Track program spend and invoice approvals
• Report budget status to function operations
  
  

Ideal Candidate Profile

• 5+ years of project or program management experience in the biotech or pharmaceutical industry
• Strong knowledge of clinical trial operations (DCT experience preferred)
• Proven ability to manage budgets, vendors, timelines, and cross-functional stakeholders
• Confident working in complex, matrixed environments with competing priorities
• Excellent organizational and communication skills
• Able to flex across multiple time zones and attend one on-site workshop in Thousand Oaks in September
  
  

Education & Credentials:

• Bachelor’s degree required
• PMP or MBA preferred (not mandatory)