My client is seeking a detail-oriented and highly organized Project Coordinator to support the smooth execution of our projects and operational processes. The ideal candidate will be responsible for managing supplier data, coordinating procurement and deliveries, maintaining accurate inventory records, and supporting project reporting. This role requires strong administrative skills, the ability to manage multiple priorities, and experience working within a CRM or project management system.

Key Responsibilities:

• Supplier & CRM Administration:
• Setup and ongoing maintenance of supplier information and pricelists in the CRM system

1. Ensure data accuracy and consistency across all supplier-related records

• Purchasing Coordination:
• Oversee purchasing activities and maintain accurate records within the CRM
• Act as the liaison between internal teams and suppliers to ensure timely procurement and order fulfilment
• Delivery & Logistics Management:
• Coordinate customer delivery dockets and ensure timely collection of signatures/Proof of Delivery (PODs)
• Create and track courier delivery dockets and maintain up-to-date delivery records
• Inventory & Stock Management:
• Monitor goods in/out and record stock movements accurately
• Perform monthly stock takes and reconcile inventory using the CRM system
• Manage stock availability to support ongoing project and service delivery
• Reporting & Dashboard Management:
• Generate weekly reports on purchasing, inventory, and supplier performance
• Maintain and update project dashboards for internal stakeholders
• Provide data-driven insights to support project planning and execution
• Supplier Engagement:
• Conduct regular communication with key suppliers to maintain positive working relationships
• Address queries and ensure supplier compliance with company standards

Requirements:

• Previous experience in project coordination, procurement, or inventory management
• Strong working knowledge of CRM systems.
• Excellent attention to detail and time management skills
• Proficient in Microsoft Office Suite (Excel, Outlook, Word)
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Problem-solving mindset with a proactive approach to work

Desirable:

• Experience in the building management systems, engineering, or construction industry
• Familiarity with stock control procedures and logistics coordination
• Prior exposure to project reporting tools or dashboards
• Commercial awareness