The Talent People x JSIT-PE

The Talent People is proud to partner with JSIT-PE, a government initiative aimed at strengthening Singapore’s Precision Engineering sector by addressing manpower challenges and fostering industry growth.

By applying for our job opportunities, you’re joining a strategic effort to enhance Singapore’s Precision Engineering landscape.

Key Responsibilities

• Support to Production / Project Management Team.
• Oversees and provides guidance to Production Admins/Clerks to ensure that their stated duties and responsibilities are carried out diligently.
• Monitors production staff movement.
• Manage and maintain Production Admin budget.
• Provides guidance to respective HODs on their Department Budget and other staff of the common standard flow charts to follow.
• Administer in following up the changes in Production operational guidelines.
• Creating and maintaining office systems.
• Arranging internal meeting monthly for Prod Admin.
• Liaising with other staff in various departments regarding production staff concerns.
• Monitoring consumption of stationery and pantry supplies.
• Daily monitoring of staff attendance (i.e. emergency leave, MC etc.).
• Attends and prepares minutes of meeting for Weekly Operation Meeting and other meetings as and when required.
• Updates and follow up of Staff allocation and Worker Allocation monthly submission to Payroll and Finance dept.
• Drafting of correspondence letter and issuance to Sub-contractors (i.e. missing men not reported to yard etc.).
• Consolidation and follow up of yearly Department Budget Proposal.
• Preparation, consolidation, and monthly dissemination of SRM Duty Roster, Department Duty Roster, MTB Speaker Roster.
• Updates of Department Internal and Project Weekly Meeting Schedule.
• Updates of Production Organization Chart and consolidation of Department Organization Chart as and when required.
• Staff’s matters (resolving complaints / feedbacks, resign, transfer status/update and check training/course status).
  
  

Requirements

• Degree / Diploma in Business Administration or equivalent.
• Minimum 5 years’ experience as Production Administrator in Marine or Oil & Gas Industry.
• With good organizational, communication, planning, project management, bookkeeping and time management skills.
• Able to perform minutes writing and other writing skills
• Well versed with MS office application
  
  

The Talent People 24C2589