Location: Richmond, Virginia (Local candidates only)

***Onsite role,***

Role: Project Administrative Assistant/Coordinator

Description:

• General administrative duties

• Issue task orders, schedule interviews and notify vendors about candidate selection(s)

• Onboard contractors and arrange for a clean, equipped workspace stocked with the necessary tools

• Manage project-related documentation by ensuring all necessary materials are current, properly filed and stored

• Prepare and review project related memos, meeting minutes and emails

• Manage availability of project tools, calendars for resources, workspaces, and meeting spaces to mitigate interruptions/adverse impact to the project.

• Maintain meeting spaces ensuring spaces are clean and stocked with supplies, refreshments, temperature control, and other measures of comfort.

• Track shipments, deliveries, store and distribute goods / inventory

• Event planning

Role Qualifications

• 10+ years’ experience providing administrative support for large-scale projects preferably in water and /or gas utility

• Have strong leadership skills and emotional intelligence

• Possess exceptional verbal and written communication, organizational, and interpersonal skills

• Excellent analytical and problem-solving abilities

• Strong multi-tasking skills with ability to switch priorities and focus as needed

• Documentation management and ability to use project management tools

• Attention to details and the ability to perform under pressure

• Time management skills with the ability to meet deadlines

• Expert in Microsoft Office Suite, Teams, and Forms