Introduction \nThe Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and�career success in the 21st century. With excellent stewardship from our�divisions, we oversee State and federal programs that support the needs of�a diverse population - students, teachers, principals, and other educators�throughout Maryland.\n GRADE 18\n LOCATION OF POSITION Nancy S. Grasmick Education Building\n200 West Baltimore St\nBaltimore, MD 21201�\n Main Purpose of Job The Payroll Specialist is responsible for managing and coordinating payroll processes, ensuring accurate payroll allocation, and reconciling payroll-related reports. This role also provides support to the Accounts Payable team and performs other assigned duties as needed.\n POSITION DUTIES \n Review the SPMS payroll summary report and submit it to DBM for approval.\n Perform payroll allocation journal entry in FMIS for both contractual and regular payrolls using reports from CPB, a payroll costing file, and a position detail file.\n Use the PCAP report maintained by the budget team for allocating both contractual and regular payrolls to the correct PCA, grant, and program.\n Clean up the default PCA that is used by CPB to allocate the payroll.\n Calculate and book payroll encumbrances.\n Reverse payroll encumbrance for each payroll cycle promptly to avoid appropriation issues.\n Perform year-end payroll accruals.�Reconcile cost sheets and position detail reports from the central payroll bureau with FMIS allocations.\n Reconcile regular and contractual payroll allocations at the position/PIN and PCA levels.\n Maintain a detailed log of payroll data by each payroll cycle, including PINs and PCAs, ensuring it matches FMIS data for each fiscal year.\n Ensure all payroll data aligns with internal and external financial reports.�Provide payroll information allocated at the CFDA level for audit purposes.\n Provide actual contractual payroll data for the fiscal year, including PINs and job codes, as required for the agency's budget submission in BARs.\n Distribute check registers to auditors, detailing actual payroll allocations to the grants.\n Respond to audit inquiries related to payroll activities.\n Review, approve, or reject monthly employee expense reports submitted via the MSDE employee expense mailbox.�\n Serve as a backup to release and submit payments on the 32 screen and upload them to Ebooks for R01, R02, R03, R06, and R07.\n Monitor the 530 screen for R00, R01, R02, R03, R04, R05, and R06.\n Assign, review and approve the work of and train lower-level Accountants�\n\n MINIMUM QUALIFICATIONS �Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.\n�Experience: Four years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles to include two years performing advanced duties in the areas of cost accounting, systems accounting, federal fund accounting, or bond and loan accounting.�\n\n\nNotes:\n\n\n�1. Candidates may substitute a Bachelor's degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing for the required education.�\n�2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.�\n�3. Possession of a certificate as a Certified Public Accountant or a Master's degree in accounting from an accredited college or university may be substituted for one year of the required general accounting experience.\n�4. Applicants may substitute one year of professional auditing experience for one year of the required general accounting experience.\n�5.�Candidates may substitute U.S. Armed Forces military service�experience as a commissioned officer in the Accounting Officer�classification or Financial Management specialty codes in the�Accounting field of work on a year-for-year basis for the required�experience and education.��\n DESIRED OR PREFERRED QUALIFICATIONS Experience using Microsoft Excel� �\nBasic Knowledge and Experience in FMIS & R*STARS Payment Processing and Reporting.\n LIMITATIONS ON SELECTION This recruitment is limited to current employees within�MSDE Accounting Department, Division of Financial Planning, Operations & Strategy�only.\n SPECIAL REQUIREMENTS Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees.\n SELECTION PROCESS Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified. The resulting list of qualified candidates will be in effect for at least one year.\n EXAMINATION PROCESS The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.�It is important that you provide complete and accurate information on your application.�Please report all experience and education that is related to this position.\n BENEFITS STATE OF MARYLAND BENEFITS\n�\n FURTHER INSTRUCTIONS It is preferred that applicants complete the MD State Government online application for employment�-AND-�submit their professional resume. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position.\n\n\nApplications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.\n\n\nIf you are unable to apply online, paper applications can be obtained from the link below and be faxed to 410-333-8950 or mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application. Postmarks will not be accepted.\n\n\nInquiries can be made to 410-767-0019, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities. If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.\n\n\nProof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.\n\n\nAs an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity. Individuals with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country. All application materials must be received in our office by the Closing Date.�\n\n\nAppropriate accommodations for individuals with disabilities are available upon request.\n