Marketing Statement

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Job Summary

Pay Rate

AFSCME Pay Grade AFI

This job classification has moved to a salary step structure as of January 1, 2025. Individuals hired into the classification will typically be appointed at step 1 of the salary range. They will advance to step 2 after working in the position for six (6) months, to step 3 one year from the hire date, and to steps 4 and 5 at one-year intervals thereafter. Each salary step progression will provide a 5% increase to the employee’s base salary until step 5 is reached. The salary range for this job classification is $147,347.20 - $179,088.00 Annually .

The negotiable salary offer for the Maintenance Support Administrator will be between $147,347.20 - $162,448.00/annually commensurate with experience and education.

DEFINITION

Under direction, manages, supervises, and coordinates the capital project control and financial administration activities for engineering projects within a department; reports capital project financial and budgetary information to senior management; tracks, interprets, and analyzes engineering and construction contract and agreement costs, schedules, and funding restrictions; coordinates assigned activities with other divisions and departments; provides complex administrative support to the senior management; and performs related duties as assigned.

CLASS CHARACTERISTICS

This is the first level full supervisory/managerial classification responsible for managing the project control and administration activities for engineering projects, which includes managing the development, administration, and expenditures of capital funds and ensuring compliance with budgets and schedules. Incumbents are responsible for overseeing the work of professional level financial staff responsible for financial analysis and project control work. This class is distinguished from full-scope managerial classifications in that the latter are responsible for all activities and operations of the department.

REPORTS TO

Assigned Department or Senior Manager or his/her designee.

Current Assignment

• Supervise the work of staff responsible for financial analysis and project control work. This includes: compliance with policies and guidelines, reviewing and analyzing capital project financial and budgetary information to Project Managers and senior management, ensuring complete, accurate and quality deliverables. Provide backup support for staff level where needed.
• Develop, implement, monitor, and modify procedures, internal controls, and administrative monitoring practices as related to capital project support. Coordinate assigned activities with other divisions and departments. Prepare presentation slide decks for various departmental meeting needs.
• Assist in system implementation and report development projects under the direction of senior management, including process mapping, defining goals, developing milestone plans, data validation/testing, performing UATs.
• Prepare and analyze OID reports on capital spending, operating budget, as-needed projects to make recommendations to senior management.
  
  
  

Selection Process

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.

The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations).

The selection process for this position will be in accordance with the applicable collective bargaining agreement.

Application Process

Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will move forward in accordance with the selection process.

The selection process for this position may include a skills/performance demonstration, a written examination, and/or one or more individual or panel interviews.

Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs , or on Employee Connect. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. Online applicants are invited to electronically attach a resume to the application form to provide supplemental information but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement.

This recruitment is to fill one vacancy.

Examples of Duties

• Manages capital project control and financial administration activities for engineering projects, including monitoring capital funding sources, capital program financial administration, and authorized capital budget controls.
• Analyzes and monitors the execution of approved capital project scopes of work and related activities for compliance with associated funding approvals, grant agreements, and federal, state, and local regulations; verifies that use of funds is in accordance with prevailing agency guidelines.
• Analyzes and makes recommendations regarding allocations of funds from outside agencies, projects to put forward for grant applications, and programing decisions for BART’s internal funding sources and partners with other Departments to implement those recommendations.
• Monitors and reviews status of department capital funding sources; reviews and takes corrective action on funding issues; coordinates and provides funding information to senior management to support capital project funding actions; oversees distribution of reports to project support staff.
• Oversees the approval of capital procurement expenditures within scope of authority, including invoices, purchase requisitions, service agreements, and contract actions.
• Administers engineering and professional service contracts and agreements; monitors and analyzes contract expenditures.
• When assigned to Project Controls, serves as lead for project scheduling and Earned Value Management (EVM), which includes overseeing the duties of staff assigned to these functions and creating reports as requested by senior management.
• Participates in the development and administration of the department’s annual capital budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments.
• Participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures.
• Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
• Plans, directs, coordinates, and reviews the work plan for assigned staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
• Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
• Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to capital development programs, policies, and procedures as appropriate; prepares ad-hoc queries and reports to support business unit decision-making.
• Responds to, negotiates, and resolves controversial, difficult, and sensitive citizen inquiries and complaints.
• Provides staff assistance to senior management.
  
  
  

Minimum Qualifications

Education

A Bachelor’s degree in accounting, business administration, public administration, economics, or a closely related field from an accredited college or university.

Experience

Five (5) years of (full-time equivalent) verifiable capital program and grant development, financial management, or project management experience which must have included at least two (2) years of supervisory experience or experience administering a function in an expert-level role.

Substitution

Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A bachelor’s degree is preferred.

Knowledge And Skills

Knowledge of:

• Operational characteristics, services, and activities of a capital project control program, including grant agreement development and compliance, and capital project control analysis.
• Principles and practices of financial systems management and business processes.
• Principles and practices of program development and administration.
• Principles and practices of general, fund, and government accounting.
• Methods and techniques of capital procurement and acquisition activities, including an understanding of service agreements and their administration.
• Methods and techniques of financial analysis.
• Principles and practices of budget preparation and administration.
• Principles of supervision, training, and performance evaluation.
• Specialized financial computer applications. Principles and practices of District accounting.
• Related Federal, State, and local laws, codes, and regulations.
  
  
  

Skill In

• Overseeing and participating in the financial management of a comprehensive capital project control program.
• Overseeing, directing, and coordinating the work of lower level staff.
• Selecting, supervising, training, and evaluating staff.
• Participating in the development and administration of division goals, objectives, and procedures.
• Performing project/program financial analysis on cash flows, forecasts, and audits.
• Preparing financial reports, studies, and documents.
• Preparing and administering large program budgets.
• Preparing clear and concise administrative and financial reports.
• Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and implementing recommendations in support of goals.
• Researching, analyzing, and evaluating new service delivery methods and techniques.
• Interpreting and applying Federal, State, and local policies, laws, and regulations.
• Communicating clearly and concisely, both orally and in writing.
• Establishing and maintaining effective working relationships with those contacted in the course of work.
  
  
  

Equal Employment Opportunity GroupBox1

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at [email protected] .

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs .