COTE, the carnivorous vision of proprietor Simon Kim, blends the dining experience of Korean Barbeque together with the hallmarks of a classic American Steakhouse. The result is a unique, convivial and interactive atmosphere, accompanied by the highest quality USDA Prime beef, an impeccable 1200+ label wine list, and a suite of classic-but-creative cocktails Smokeless grills in every table, combined with cuts from our in-house dry aging room, ensure that every morsel of steak is hot, fresh, and caramelized every bite. At COTE, we follow a simple mantra: + + = The Office/ HR Administrator is responsible for providing back office operational support to the management team to ensure the administrative success of the business. They assist with accounting and cash reconciliation, hiring and onboarding, payroll, company communications, compliance and permitting, and supplies and ordering functions at the direction of the relevant department heads. They are also responsible for organizing the office and back of house storage areas, and fielding calls and inquiries to the appropriate department, and all other tasks as directed by management. Essential Job Duties & Responsibilities: Job duties and responsibilities include, but are not limited to the following: Operations & Office Administration: Organizes and maintains the appearance of the office space and all back of house storage areas. Maintains and enforces office rules & guidelines. Processes gift card sales and responds to credit card chargebacks. Issues employee locker assignments and audits the locker records monthly. Organizes quarterly locker clean outs. Creates donation certificates at the direction of the GM. Maintains office supply inventory and reordering. Oversees office equipment including printers, copy machines, computers, paper shredders, and iPads. Places services calls and troubleshoots issues. Liaises and places service calls with IT for all IT and tech issues. Responsible for keeping office and operational supply purchases at budget. Performs monthly audit of company permits to ensure restaurant permits are up to date, and fire safety and ansul inspections. Reports upcoming expirations and issues to the General Manager and Chef de Cuisine. Assists with additional tasks as dictated by the management team. Responsible for training new employees as assigned. Payroll & Benefits: Assists with payroll administration and benefits enrollment. Organizes records of benefits participation, personnel transactions such as hires, promotions, transfers, and performance reviews. Creates daily payroll reports and audits hourly time cards, schedules, and end of the night shift report for payroll accuracy. Creates payroll reports i.e overtime reports, worked hours, spread of hours for management. Records and processes all employee reimbursements/receipts at the approval of Finance. Employee Relations: Organizes staff enrichment programs, employee bonus benefits, and team outings. Assists in employee recruitment by posting ads, performing resume and phone screens, and scheduling interviews with department heads. Hires and onboards new employees including sending welcome letters, completing ADP onboarding and onsite paperwork, and distributing training documents. Administers all new hire set ups across all employee company profiles. Processes terminations through ADP and issues separation letters. Ensures the employee is removed from all systems per the offboarding checklist. Organizes, files, digitalizes, and maintains all employee documents and files in coordination with Human Resources. Issues employment letters and processes unemployment claims and workers compensation claims in coordination with Human Resources. Performs regular audits at the direction of Human Resources to ensure that the property is in compliance with all federal and state laws, and I 9 compliance. Processes employee information changes such as pay rates, employment status, and employee personal information. Lead engagement activities on property. Qualifications: Must have the ability to read, speak, understand, follow written directions, and verbal instructions in English. Must be reachable by email and able to communicate via phone as well. Communicates information effectively and efficiently. Excellent organizational skills and attention to detail. Possesses a positive, results-oriented, team-player mentality. Ability to perform job duties and responsibilities well and maintain professionalism and composure under pressure and in a high-paced and at times stressful environment. Ability to under pressure and maintain professionalism when working under stress. Knowledge of workplace safety procedures and local Department of Health standards. Food Handler's Certification or the ability to obtain in accordance with federal, state, or local regulations and/or Company policy. Ability to operate phones. Fluency in written and spoken Spanish preferred. Familiarity with restaurant management software such as point of sales, reservations management, inventory management, Microsoft Office, and Google Workspace. 1+ years of experience using ADP WorkforceNow. 1+ years of proven administrative experience. Working understanding of human resource principles, practices, and procedures. Must be able to communicate feedback professionally with all team members. Excellent interpersonal skills. Excellent verbal and written communication skills. Strong analytical and problem-solving skills. Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Proficient with payroll software. Demonstrates positive leadership characteristics, which inspires team members to meet and exceed standards. Benefits (with variation for full-time/part-time employment): Structured, generous compensation for all positions Comprehensive Medical, Dental, and Vision benefits Flexible Spending Account/Health Savings Account Commuter Benefits Referral Bonus Program Career Advancement Opportunities Employee Recognition Awards Paid Time Off COTE fully complies with all applicable federal, state, and local anti-discrimination laws by providing equal employment opportunities to all employees and job applicants without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions, sexual orientation, or gender identity), national origin, age (40 or older), disability, and genetic information (including family medical history), or any other legally protected status. Applicants requiring a reasonable accommodation to perform the essential functions of the job should contact the Human Resources department at [email protected]