Rainbow USA Inc, is a specialty retailer based in Brooklyn, New York with locations throughout the US and Caribbean.

We are currently looking for Facilities Administrative Assistant for our corporate office in the Construction Department.

Primary Responsibilities:

Support Facilities on new and existing work orders; follow up to ensure completion and closeout of work at a store level

Support Facilities regarding resolution to issues that are third party responsibilities including Landlords

Process all mail and provide to correct parties within the department

Process all invoicing to ensure correct paperwork and all department requirements are met prior to submitting for processing

Work with respective parties to resolve problem invoices for required paperwork; Process Charge back entries for the department

Occasionally type Scopes of Work as dictated by the Project Managers.

Create Project folders for the Project Managers.

Update multiple department logs as required

Filing for the department

Other duties as assigned

This is not a remote position

Job Requirements:

Excellent customer service skills

Excellent computer skills including MS-Excel, Word and Lotus notes

Ability to adapt to changing demands and priorities

Excellent oral and written communication skills

Minimum: 3 years experience.