Description

POSITION SUMMARY

The Executive Operations Manager provides high-level administrative and operational support across Azamara’s executive team and office functions. This role ensures the smooth execution of day-to-day logistics, supports internal event coordination, and manages communications and scheduling for key leaders. The individual in this role will also be a key liaison for internal culture-building activities, executive meetings, and company-wide gatherings.

About Azamara

Azamara is a global premium cruise line that inspires curious and passionate traveler's to spend more time exploring the world with us on our immersive cruises. We offer our guests a world class experience onboard and while visiting destinations around the world. Our employees enjoy a hybrid work environment collaborating two days a week and as needed in a beautiful office space located in the heart of downtown Coconut Grove, Florida.

Combine your career goals and sense of adventure by joining our growing organization. Azamara offers a competitive compensation & benefits package and excellent career development opportunities.

WHY YOU SHOULD WORK FOR AZAMARA

Be part of a growing and transformative company

Enjoy a flexible, hybrid office schedule

Work with a multicultural, global team of inspired professionals who believe in:

• CURIOSITY that makes us more open-minded, empathetic, better problem solvers, and more self-aware.
• SUSTAINABILITY that supports a world where blue meets green.
• INTEGRITY drives us to do the right thing even when no one is watching.
• ACCOUNTABILITY that supports empowerment and ownership for results.
• PASSION – it’s part of DNA!
  
  

Key Responsibilities

Executive Support

• Manage complex calendars, travel, and expense reports for multiple senior leaders
• Coordinate logistics for executive meetings, including agendas, action items, and follow-up
• Handle scheduling for internal and external meetings and events
  
  

Office Operations

• Oversee mail, office supplies, and kitchen inventory
• Maintain a clean, stocked, and functioning office space
• Coordinate with facilities and IT for in-office needs
  
  

Culture & Communication

• Partner with HR on the execution of birthday celebrations, employee recognition slides, and Culture Committee activities
• Manage internal distribution lists and badge access
  
  

Event & Meeting Management

• Coordinate logistics for internal events (e.g., sales conferences, holiday party, CEO cruise events)
• Prepare materials for company-wide town halls, weekly huddles, and executive retreats
• Assist in the setup and execution of media events, awards submissions, and PR meetings
  
  

Administrative Projects

• Support ad hoc tasks related to certificates, media inquiries, and onboarding
• Liaise with the Sales team on transitions for materials and promotional items
  
  

Requirements

• 5+ years experience in executive administration or office management
• Excellent organizational and communication skills
• Experience coordinating events, managing vendors, and supporting high-level executives
• Proficiency in Microsoft Office Suite and calendar systems
• Comfortable working in a hybrid environment and adapting to dynamic schedules