About the company
We’re partnering with a fast-growing consultancy that helps entrepreneurs and subject-matter experts transform their experience into purpose-driven personal brands and scalable businesses. Based in Miami and operating remotely, this team blends strategic coaching, thought leadership development, and creative execution to help clients grow visibility, revenue, and long-term impact.
This small but mighty team is fueled by their values:
💡 Curiosity – They ask bold questions and explore possibilities.
📈 Growth Mindset – They embrace feedback, iteration, and continuous learning.
🤝 Collaboration – They work in partnership with one another and their clients.
🎯 Commitment – They take ownership and follow through with integrity.
🎉 Fun – They believe serious work doesn’t require taking themselves too seriously.
About the Role
We’re looking for a sharp, reliable Executive Sales Assistant to support their fast-paced founder and sales team. This person will be essential in keeping sales activities moving forward, ensuring top-tier client communication, supporting financial tracking, and streamlining operational logistics.
👉 The most important trait we’re looking for is someone who is highly organized and can confidently manage upward—proactively helping a busy executive stay focused, prepared, and ahead of schedule.
This is not a “wait-to-be-told” assistant role. You’ll play a key part in helping the business grow smarter, faster, and more strategically—with visibility across operations, sales, and client communications.
Responsibilities
Sales & Client Operations
- Draft follow-up emails, proposals, and agreements from templates
- Track leads and manage the sales pipeline in Pipedrive
- Prep for sales calls (research, agendas, scheduling)
- Coordinate client handoff and onboarding
- Support CRM and LinkedIn follow-ups
- Manage invoicing, payment tracking, and follow-ups (QuickBooks & Stripe)
Executive & Admin Support
- Manage and optimize CEO’s calendar
- Monitor and triage email inbox
- Maintain task lists and project tracking in Asana
- Coordinate internal and external meeting logistics
Internal Ops & Coordination
- Use Google Workspace, Asana, Slack, Canva, and Pipedrive
- Create and update SOPs for repeatable processes
- Ensure smooth communication across team and clients
You are a fit if you...
- Are detail-obsessed and highly organized
- Have 2–4 years experience in executive support, client-facing admin, or sales ops
- Know how to manage upward and anticipate needs
- Are confident using QuickBooks, Stripe, and CRMs
- Write clearly and with warmth
- Use AI tools like ChatGPT to boost efficiency
- Are a self-starter who thrives in mission-driven work
- Have stable internet and a distraction-free work setup
- Are available for full-time work after a trial period
Bonus points for
- Experience in coaching, consulting, or personal branding
- Familiarity with Asana, Slack, Canva
- Startup or small business background
What's in it for you
- Work closely with a values-driven founder and dynamic team
- Contribute to meaningful, impact-driven work
- Be part of a culture that respects your voice and ideas
- Enjoy remote flexibility with structure and growth opportunities
How to apply
If this role sounds like a fit, we’d love to hear from you! Please send the following to [email protected]:
- Your english resume or LinkedIn profile
- A short video (3–5 minutes) where you share:
- Your top 3 career goals
- Which of our values resonates most with you—and why: 💡 Curiosity · 📈 Growth Mindset · 🤝 Collaboration · 🎯 Commitment · 🎉 Fun
- A work experience that shows how you’ve thrived in a similar role
- Why this mission and role genuinely excites you
What to expect next:
- A 30-minute intro call with our team
- An interview with the company
- A one-hour skills exercise to evaluate your ability to work under pressure, learn quickly, and apply new information using our core tools in a remote environment
- If it’s a match, the company will move quickly to an offer