Join Our Team! – Executive Assistant at Magellan Architecture

Location: Fountain Valley, CA

Position Type: Full-Time On-site

Magellan Architecture is seeking a detail-oriented and proactive Executive Assistant to support our dynamic team. This is a fantastic opportunity to join a forward-thinking firm where design meets functionality and innovation.

What You’ll Do

As our Executive Assistant, you'll play a vital role in keeping the office running smoothly. Your responsibilities will include:

• Managing office supplies and equipment inventory
• Assisting with the preparation of documents, reports, and presentations
• Organizing and maintaining digital and paper files
• Coordinating schedules, meetings, and travel arrangements
• Assisting with onboarding of new hires and maintaining HR documentation
• Supporting marketing efforts with basic graphic tasks and event coordination
• Ensuring compliance with office standards and cleanliness
• Handling mail, shipping, and receiving
• Supporting project teams with administrative needs

What We’re Looking For

• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite and basic design tools (e.g., Adobe Acrobat)
• A positive, can-do attitude and ability to work independently
• Previous administrative experience in a professional office environment preferred
• Interest or background in architecture or design is a plus
• Currently a Notary Public is a plus

Why Magellan Architecture?

We are a collaborative and creative team passionate about shaping spaces that inspire. We value initiative, attention to detail, and a strong work ethic. You'll find a supportive culture with room to grow and contribute meaningfully to exciting projects.

Magellan Company Benefits

Time off benefits - 8 paid holidays plus paid vacation

Health - Complete benefit plans including medical, dental, vision and flexible spending accounts

Tuition Reimbursement – Professional Development Programs and Licensure Reimbursement

401(k) – Company contribution program

Bonus Program – Including annual bonus and business development commission

Training – Including monthly Lunch and Learn presentations

Office Events! Including company BBQ’s, birthday celebrations and holiday parties

To Apply:

Please send your resume and a brief cover letter to [email protected] We look forward to hearing from you!