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Executive Assistant

2 days ago

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We're looking for someone with:

3+ years of experience as an Executive Assistant, preferably supporting C-level executives.
Exceptional organizational and multitasking abilities.
Strong written and verbal communication skills.
Proficient in the calendar, travel management, and other tools (e.g., Outlook, TravelPerk, Notion, Slack).
Adept at managing competing priorities and deadlines.
Solutions-oriented with a proactive approach to problem-solving.
High emotional intelligence and adaptability.
Collaborative and team-oriented, with a keen understanding of shared goals.
Discretion and trustworthiness in handling confidential matters.
A positive, can-do attitude that thrives in a dynamic environment.

What you'll be doing? Responsibilities.

Calendar Management: Efficiently manage complex, high-volume calendars, balancing individual and joint priorities. Anticipate scheduling conflicts and proactively propose solutions.
Travel Coordination: Plan and coordinate frequent domestic and international travel, ensuring seamless itineraries for both executives, who often travel together. Handle logistics, accommodations, and on-the-ground support when needed.
Meeting Preparation: Prepare agendas, materials, and detailed briefs for meetings. Take notes, track action items, and ensure timely follow-up.
Communication Liaison: Act as a gatekeeper and point of contact between the executives and their teams, partners, and external stakeholders. Filter and prioritize communications, ensuring responses align with priorities.
Project Support: Assist with special projects and initiatives, often requiring cross-functional collaboration. Provide administrative and logistical support to ensure timely execution.
Operational Efficiency: Identify and implement process improvements to streamline workflows and enhance productivity for both executives.
Confidentiality: Handle sensitive information with utmost discretion and professionalism.