About Asia Asset Management

For over two decades, Asia Asset Management has been a leading provider of information and connection for the asset management and institutional investment community across the Asia-Pacific region through our respected publications and insightful events. Our events serve as vital platforms for senior professionals to engage in meaningful discussions and build valuable networks. We are now seeking a detail-oriented and enthusiastic Event Operations & Administration Coordinator, based in Hong Kong, to support the smooth and efficient execution of our growing events portfolio.

Job Description

Asia Asset Management Events is seeking a highly organised and proactive Event Operations & Administration Coordinator to provide crucial support in the planning and delivery of impactful events for senior professionals in the Asia-Pacific financial industry. Based in Hong Kong, you will play a key role in the logistical and administrative aspects of our events, ensuring they are well-organised, run smoothly, and meet our operational standards.

The ideal candidate will be a resourceful and meticulous individual with a strong focus on operational efficiency and administrative support. You will possess excellent organisational skills, a keen eye for detail, and the ability to follow processes and contribute to problem-solving. We are looking for a motivated individual who is eager to learn and contribute to delivering successful event experiences.

Responsibilities

• Assist in the logistical planning and execution of events, ensuring all operational aspects are well-coordinated.
• Support the development and preparation of event materials, such as name badges, registration lists, and signage.
• Help manage and track event budgets, processing invoices and assisting with financial administration.
• Assist in the sourcing of and communication with venues, vendors, and suppliers (e.g., caterers, AV technicians) under guidance.
• Coordinate the setup and breakdown of event spaces, including registration areas, catering stations, and meeting rooms.
• Provide on-site administrative and logistical support during events, ensuring smooth operations and assisting attendees.
• Assist in the management of attendee registrations and respond to general inquiries.
• Help maintain and update event databases and records.
• Support the preparation of post-event documentation and reports.
• Assist in maintaining strong relationships with vendors and internal teams through clear communication.
• Stay informed about basic event operations and administrative best practices.
• Undertake administrative tasks as required to support the event team.

Requirements and Skills

• Previous experience in an administrative or operations support role is a must, with a minimum of 2-3 years experience in event operations and management (Must be Hong Kong-based).
• Strong organisational skills and the ability to manage multiple tasks effectively.
• Excellent attention to detail and a commitment to accuracy.
• Good computer literacy, including proficiency in MS Office Suite (Word, Excel, Outlook). Familiarity with basic database management is a plus.
• Strong communication (written and verbal) and interpersonal skills.
• Demonstrated ability to follow instructions and work as part of a team.
• A proactive approach to tasks and a willingness to learn.
• Strong customer-service orientation and a helpful attitude.
• Fluency in English, Cantonese and Mandarin Chinese is essential.
• A Bachelor's degree in Public Relations, Marketing, Hospitality Management, Event Management, or a related field is preferred.
• Willingness to provide on-site support during events, which may include occasional evenings.
• A willingness and ability to undertake regular travel, both within Hong Kong and internationally across the Asia-Pacific region, to manage and support our various events is essential.