Ref Number C14-00141 Professional Expertise HR and Wellbeing Department Human Resources Division (C14) Location London Working Pattern Full time Salary £35,930-£41,255 Contract Type Permanent Working Type Hybrid Available for Secondment No Closing Date 29-Apr-2025

About Us

UCL Human Resources (HR) is a service driven function of approximately 90 HR professionals, working closely alongside our academic faculties and our professional services divisions to understand and collaborate on their priorities, opportunities and challenges. Our culture and interactions with each other are underpinned by our values, and we seek out innovative ways to demonstrate our commitment to equality and diversity by removing barriers and actively promoting the diversity of our community.

The Employee Relations team provides strategic expertise on employee relations (ER) and employment policy matters across UCL. The Employee Relations Administrator will provide a comprehensive administration support service to a small team of ER professionals, whose objective is to ensure that UCL’s treatment of employees is fair, respectful and consistent with the university’s policies and values.

About The Role

Undertaking the role of Employee Relations (ER) Administrator is an excellent step in your HR career, securing meaningful and specialist ER experience. You will gain a range of experiences and insights which will allow you to develop your career within a highly supportive environment.

Responsibilities

Reporting to an Employee Relations Manager, you will provide high quality administration support, ensuring discipline, grievance and other employee relations cases are dealt with fairly and swiftly. Your responsibilities will involve the following:

• Collate and produce administration packs for cases – investigations, disciplinaries, grievances and employment tribunals
• Support the administration aspects of casework management and support at hearings and meetings as appropriate (including note taking)
• Advise a range of stakeholders, including parties involved in cases. on Employee Relations procedures and processes
• Triage "report & support" admissions from staff, dealing with sensitive issues confidentially
• Manage and maintain sensitive case documentation and records, collating and analyse data and presenting information in a user-friendly and professional manner
  
  

Job Ref: C14-00141

Closing Date: 29-04-2025 – 23:59 (UK time)

About You

As an Employee Relations Administrator, you have significant experience in general HR administration with an interest to specialise in Employee Relations. You will have excellent verbal and written communication skills, and be able to work quickly and accurately under pressure, with a good level of computer literacy. This is a busy but rewarding role!

You Will Also Be Able To Demonstrate The Following

• Experience in minute taking with a high level of accuracy and attention to detail
• An ability to convey clear and detailed information with a wide range of stakeholders
• Working knowledge of spreadsheets and databases using Excel and Access.
  
  

Although not essential, any experience collating ER case administration packs or experience working in large HR teams would be desirable as would holding a CIPD qualification (or equivalent).

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-Site nursery and on-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance
  
  

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.

These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

Available documents

Attached documents are available under links. Clicking a document link will initialize its download.

• download: ER Admin - updated JD Feb2025.docx