Purpose of the function

As the CEO Executive Assistant, you will play a crucial role in ensuring the smooth operation of the CEO’s office. You will be responsible for managing the CEO’s schedule, coordinating meetings, handling communications, and assisting with various administrative tasks. Your ability to anticipate needs, think critically, and offer solutions to problems will be essential.︉

Primary functional responsibilities

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements (flights, hotels, rentals)
• Prepare and edit correspondence, reports and presentations, translates documents
• Act as a liaison between the CEO and internal/ external stakeholders
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items
• Logistically organizes company events (workshops, meetings, protocol dinners, reservations etc)
• Coordinating the flow of correspondence and written and electronic communications
• Handle confidential information with discretion and professionalism
• Assist with special projects and initiatives as needed
• Maintains relations with the CEO's business partners
• Perform general administrative duties

Behavioral competencies and skills

• Bachelor’s degree in business administration, communications, or a related field
• Proven experience as an Executive Assistant or in a similar role is a plus
• Fluency in German and English
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and prioritization skills, with focus on details
• Learning agility, business mindset
• Diplomacy, ability to collaborate in an international environment
• Quality orientation, analytical and strategic skills
• Strong written and verbal communication skills, sociability
• Distributive attention, observation skills
• High level of discretion and confidentiality
• Dynamism, willingness to travel within the country and abroad