Company Description

The Mount Wilson Observatory, located on a 5,710-foot peak in the San Gabriel Mountains near Pasadena, California, was founded by George Ellery Hale in 1904. Home to some of the most significant telescopes in the history of modern astronomy, it is a site of both scientific and Los Angeles historical importance. The Observatory and its grounds welcome public visitors and host various programs during the spring and summer, including telescope observing sessions, lectures, concerts, and educational activities.

Role Description

This is a contract role for an Assistant Event Coordinator. The Assistant Event Coordinator will handle day-to-day tasks including planning and managing events for our 2025 Event Calendar, communicating with volunteers and attendees, providing customer service, setting up and breaking down events, coordinating volunteer staffing roles, collaborating with staff to best serve the guests, and supporting sales activities related to events. This is an on-site role located at the Mount Wilson Observatory in La Canada Flintridge, CA, with some tasks done remotely such as finding vendors for events.

Qualifications

• Experience in Event Planning and Event Management
• Strong Communication and Customer Service skills
• Ability to carry heavy items up to 50 lbs
• Proficiency in Sales activities related to event coordination
• Excellent organizational and time management abilities
• Ability to work on-site at Mount Wilson Observatory
• Bachelor's degree in Event Management, Hospitality, Communications, or related field is a plus
• CPR certified is a bonus
• Astronomy or the Arts interest is a must!

Things to know:

• This role is on-site at Mt. Wilson Observatory above Pasadena, California. Please make sure you are able to make the drive up the mountain to and from work each event safely.
• If you are not comfortable driving this road, especially at night, please do not apply.
• Keep in mind that we are 6000 feet above sea level so please keep this into consideration before applying.
• This role is seasonal with 2-3 events per month on the weekends from May - October 2025.

Requirements:

• Must be able to lift up to 50 lbs
• Must have valid drivers license.
• Must have reliable car to drive to and from events multiple times per month.