Job Title:

Administrative and Facilities Manager

Location (city, state):

San Francisco, CA (Hybrid)

Industry:

Professional Services

Pay:

$105,000–$120,000/year + discretionary bonus

About our client:

Addison Group is working with a globally respected professional services firm known for delivering high-impact consulting solutions. Their San Francisco office is seeking a skilled Administrative and Facilities Manager to lead an administrative team while ensuring smooth day-to-day office functionality.

Job Description:

This full-time, permanent role requires a leader who is hands-on, strategic, and passionate about team development and operational excellence. The ideal candidate will have experience managing administrative staff, overseeing facilities or office operations, and navigating performance management with professionalism and empathy.

Key Responsibilities:

• Supervise and coach a team of 6–8 administrative professionals across multiple offices
• Collaborate with internal stakeholders to align admin support with business objectives
• Conduct training, onboarding, and ongoing development of team members
• Handle performance management, including delivering feedback and supporting improvement plans
• Manage daily office operations including space planning, vendor coordination, and upkeep
• Lead or support office projects such as renovations, layout changes, or relocations
• Step in to provide backup administrative support when needed (travel booking, calendaring, expenses)

Qualifications:

• 5–7 years of experience in administrative or office operations roles
• At least 2–3 years of experience managing admin teams
• Professional services experience preferred (consulting, legal, or similar environments)
• Bachelor’s degree preferred
• Proficiency in Microsoft Word, PowerPoint, and Excel; CRM experience a plus
• Strong communication and leadership skills
• Experience managing performance and delivering constructive feedback
• Ability to work across time zones and handle occasional travel (1–2x/year to Chicago)

Additional Details:

• Reports to: Director of Administration & Facilities
• Will manage admins in San Francisco, Chicago, and Sydney
• Hybrid Schedule: 3 days in-office during the first year, then 2 days in-office thereafter
• Business casual/professional dress code
• Interviews: Zoom rounds with hiring managers, final onsite interview
• Training support provided by outgoing manager

Perks:

• Competitive salary with bonus potential
• Comprehensive benefits package (medical, dental, vision, 401(k), PTO)
• High-visibility leadership role with cross-office influence
• Opportunity to make a meaningful impact on team growth and office culture

Why choose Addison HR & Administrative?

• Pay: We negotiate high salaries using U.S. Bureau of Labor Statistics

• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses

• Permanent Employment: Many of Addison’s job openings lead to potential permanent employment

• Connections: You connect directly with hiring managers from renowned organizations

• Options: You are presented multiple employment options near your home

• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation