Administrative Assistant & Office Manager

Compensation: $70K – $75K base

Location: San Francisco (Onsite)

Hours: 9:00 AM – 5:00 PM PT, with occasional after-hours flexibility

Our client, a prominent advisory firm, is seeking a polished and proactive Administrative Assistant & Office Manager to support their New York office. This position is ideal for someone who enjoys balancing executive support with operational oversight. The right candidate will be highly organized, professional, and service-oriented, with the ability to anticipate needs and adapt to a fast-paced environment.

Key Responsibilities:

Administrative Support:

• Manage calendars and meeting logistics for senior executives

• Book domestic and international travel, including flights, hotels, ground transport, and itineraries

• Process expense reports and track submissions for team members

• Assist with administrative documentation, including NDAs and internal coordination

• Answer incoming calls, manage inquiries, and direct communication appropriately

• Provide occasional support to junior team members and serve as backup for other admins as needed

Office & Facilities Management:

• Maintain a clean, professional, and organized office environment

• Oversee inventory and ordering of office supplies, kitchen items, and equipment

• Act as liaison with building management and vendors for maintenance and repairs

• Coordinate conference room scheduling and tech setup for Zoom and Teams meetings

• Facilitate onboarding for new hires, including workstations, laptops, monitors, and access badges

• Support weekly firm-wide virtual meetings, including guest speaker scheduling

• Manage catering for meetings and ensure common areas are tidy, including light kitchen support after group lunches

Qualifications:

• Bachelor’s degree required

• 2–5 years of experience in an administrative or office management role, preferably in financial services or a corporate environment

• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

• Excellent communication skills, both written and verbal

• Proven ability to multitask, prioritize, and maintain attention to detail

• Professional demeanor, discretion, and ability to handle confidential matters

• Self-starter with a proactive attitude and team-oriented mindset

• Experience coordinating meetings or internal events is a plus

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.