Key Responsibilities

• Coordinate staff transportation and manage company vehicles, including maintenance and scheduling with vendors.
• Oversee distribution and inventory of staff uniforms.
• Ensure timely issuance and renewal of employee ID cards and business cards.
• Monitor and manage general maintenance of office premises, equipment, and infrastructure to ensure a safe and functional environment.
• Supervise security personnel and cleaning staff; ensure schedules and performance meet company standards.
• Handle purchasing and inventory control of groceries, office supplies, and stationery.
• Coordinate with the finance team for timely procurement payments and vendor reconciliations.
• Liaise with external vendors for administrative services and ensure compliance with service level agreements.
• Provide comprehensive administrative assistance for all staff needs including onboarding logistics, documentation, and internal communication.
• Maintain accurate administrative records and prepare periodic reports on administrative activities and budgets.

Candidate Profile

• Proven experience in administrative or operations roles (minimum 3-5 years preferred).
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office and administrative systems.
• Ability to coordinate with multiple stakeholders and external vendors.
• Knowledge of basic procurement and financial processes.

What We Offer

• Competitive salary in USD – income tax-exempt.
• Performance-based incentives and bonuses.
• Clear career progression opportunities within a global retail leader.
• Ongoing training and development to enhance your retail expertise.
• Access to a premium network of global brands and products.
• Be part of a collaborative and multicultural team.
• Work location: Port City Colombo.