Summary

A successful Accounts Payable clerk will have a mix of organizational and analytical skills with high attention to detail. He/she should be able to work out numbers, generate reports and find discrepancies as well as cost-saving opportunities. Regular and predictable attendance is an essential function of this job.

Essential duties and responsibilities include the following.  

·        Ensure bills are processed in a timely and accurate manner while adhering to departmental procedures.

o   Compare purchase orders, prices, terms of payment and other charges.

o   Review transactions for satisfactory approval. 

·        Monitor email account daily and respond promptly to inquiries.

·        Review and reconcile monthly vendor statements and obtain missing invoices.

·        Maintain accounts payable using accounting system and other programs.

·        Maintain an orderly accounting filing system for support documentation.

Other duties and responsibilities include the following (other duties may be assigned).

·        Establish and maintain working relationships with vendors.

·        Communicate and follow-up on invoice variances with shipping and purchasing departments.

·        Assist Accounts Payable Manager with maintaining Accounts Payable and Unvouchered Payable Ledgers.

·        Record daily transactions into the accounting system; may include cash disbursements, credit card activity, expense reports, labor time tickets, and vendor invoices.

·        Prepare reports and schedules required by management.

·        Cover as receptionist as needed.

·        Perform other duties and tasks as assigned by management.

·        Track and record cost savings in the system for both hard and soft savings.

·        Adhere to the Quality Systems and participate in continuous improvement.

·        Understand and follow safety & environmental regulations and identify safety/environmental concerns in UTEC's facilities.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Confidentiality

This position performs a variety of highly sensitive financial and administrative duties in support of an organizational unit having multiple departments for which confidentiality must be maintained.

Education and/or Experience

Associate's degree (A.A.) or equivalent from a two-year college or technical school; or 5-years related experience and/or training; or equivalent combination of education and experience.

High attention to detail is a must.

Since the candidate will be working with entries, experience with general ledger is preferred. 

Computer Skills:

·        Accounting software experience

·        Basic data entry skills

·        Excel, Outlook, Word, PowerPoint.  

·        Ability to create and maintain spreadsheets, databases, and tracking matrixes.

Language Skills

Ability to write routine correspondence and reports.

Ability to listen to gather facts and circumstances for analysis.

Ability to speak effectively before groups of customers, vendors, and employees of the organization.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Mathematical Skills 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Ability to apply concepts of basic algebra and geometry. 

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Ability to deal with problems involving several concrete variables in standardized situations.

Certificates, Licenses, Registrations

MIOSHA training (will be provided).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee frequently is required to sit. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Travel Requirements

No travel requirements.