ACCOUNTS PAYABLE CLERK

SUMMARY

The Accounts Payable Clerk is an important position in the North America Shared Service Organization; currently supporting 6 entities. The A/P Clerk’s primary responsibility is ensuring all invoices are processed accurately and timely, while maintaining a strong internal control environment, and compliance with all statutory regulations. This individual will also participate in continuous improvement initiatives related to current A/P processes and systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Perform the entire invoice processing cycle, including reconciliation process and timely resolution of errors and invoice discrepancies
• Ensure accurate and timely payment of invoices and payment requests via check, wire transfer, or EFT
• Prepare A/P Trade Reconciliations for all business entities and Accrual Reports
• Enforce AP and procurement procedures such as Grant of Authority
• Collaborate closely with vendors and internal buyers to resolve issues promptly and efficiently
• Provide outstanding customer service experience both internally and as well as externally to vendors.
• Ensure proper self-assessment of Use Taxes
• Assist the A/P Sr. Manager with maintenance of vendor master file
• Assist with external audit support as needed
• Proactively resolve day-to-day A/P issues
• Assist with 1099 Reporting
• Assist with Small Business Administration compliance and vendor classification maintenance

CORE COMPETENCIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

EDUCATION and/or EXPERIENCE REQUIRED

• 3-5 years minimum work experience in Accounts Payable environment
• Proficient in SAP, S4 experience a plus
• Experience working in a large organization with a centralized accounts payable department.
• Strong time management and organizational skills including follow-up and meeting deadlines
• Customer service oriented
• Process and detail oriented, with ability to recommend and implement improvements to existing processes, as well as implement new processes and controls.
• Excellent verbal, written, and interpersonal communication skills.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The position is based in our Princeton office as remote but may periodically require in office presence as determined by manager or business needs.

CORE RELATIONSHIPS

• North American Bracco entities
• General Accounting
• Financial Planning & Analysis
• Information Technology Services
• Contract Administration
• JP Morgan Chase Bank
• Bracco Imaging – Corporate
• External Vendors