Job Title: Academic Co-ordinator

Reports to Title: Academic Co-ordinator Team leader

Business Function: Registry and Academic Services

Location: North Common Road/Gunnersbury Avenue

Role Purpose

(Part-time role, salary £30,000 per annum pro rata. Hybrid working arrangement with a minimum of 2 days per week in the office.)

The Academic Co-ordinator will administer programmes as designated by the Academic Coordinator Team Leader and any other courses offered by the Institute. You will contribute to the operation, administration and development of the academic coordination team and the Institute. The Academic Co-ordinator will support provide a dedicated administrative support which provides the key interface/contact with the student body. Programme allocation will be made on an annual basis according to workload requirements student cohort sizes and operational need.

Role And Responsibilities

• To provide a helpful and reliable Course Information for all enquirers by post, telephone and in person and assist students with the pre-enrolment stage of their application.
• Assisting booking students on assessment interviews, providing information about entry onto the course/workshop and other pre-registrations support.
• To support academic staff within the Institute by maintaining effective information and guidance systems.
• To take thematic responsibility for 1 or more key areas of academic administration supporting other colleagues and team members in this/these area(s).
• To support the Academic Co-ordinator Team Leader and programme Tutors in maintaining and updating the curriculum resources and materials in line with guidance from other key staff for example the Head of Quality.
• Submitting and supporting professional body registrations as appropriate.
• At all times provide helpful support to student and the teaching teams.
• Creating, distributing and maintaining email lists of students in each year of each allocated programme, as well as email lists of related supervisors, primary tutors etc.
• Providing registers and course materials for introductory workshops and programmes.
• Administering the marking of coursework, student feedback, recording marks and ensuring they are collated and distributed as per the Institutes requirements.
• Ensuring that all relevant written work and correspondence is regularly despatched to External Examiners for your allocated course(s).
• Ensuring all relevant paperwork is prepared for Assessment Boards.
• In liaison with academic registry, processing and preparing credit transcripts, certificates of completion and programme certificates.
• Maintaining an effective office system to include filing and monitoring of records.
• Keeping all records and correspondence regarding Primary Supervisors, Therapists, Assessors and External Examiners.
• Liaising closely with the Programme Teams in managing administrative arrangements for professional meetings such as tutor team meetings and supervisors’ days.
• Preparing agenda and papers and participating in team meetings and taking minutes.
• Where necessary assist academic staff in posting teaching materials on Moodle.
• To answer the telephone and deal with general enquiries.
• To assist in the marketing of programmes by creating appropriate course leaflets, course outlines to ensure accurate course details are always available on the website/Moodle.
• To carry out any other tasks that may be reasonably requested by line managers.
  
  

Essential Skills And Experience

• A first degree or equivalent qualification/experience.
• A minimum of three years’ experience of undertaking administration in an HE setting or equivalent.
• Experience of working with a range of office software.
• Experience of data entry.
• Experience of committee servicing.
• Excellent interpersonal skills including the ability to deal effectively with students and staff at all levels.
• Excellent planning and organisational skills.
• Thorough knowledge of MS Office.
• Knowledge of current developments in UK HE.
• Formal Office Skills training, including excellent keyboard skills.
• The ability to work under pressure and prioritise workload.
• The ability to act on own initiative and work independently.
• The ability to work as part of a team.
• Knowledge of Moodle.
• An understanding of and commitment to excellence in customer service.
  
  

Other Information

The Academic Co-ordinator will also be expected to demonstrate their commitment:

• To Metanoia values and regulations, including Metanoia’s social, economic, and environmental responsibilities.
• Metanoia’s Equality, Diversity and Inclusion responsibilities and ensure that you engage in the successful implementation of Metanoia’s Equality, Diversity, and Inclusion Policy.
• To their Health and Safety responsibilities to ensure their contribution to a safe and secure working environment for staff, students, and other visitors to the Institute.
  
  

To apply, please submit a CV with Cover Letter to [email protected]

To learn more about this position, and to view the job description please visit the Metanoia Institute website: https://www.metanoia.ac.uk/

We believe equality, diversity and inclusion are fundamental to making Metanoia Institute a welcoming, vibrant and successful organisation. We encourage applicants from a range of backgrounds because having a diverse workforce opens up a wealth of possibilities, makes us more creative and accelerates our impact on society.

Our Data Protection Policies

The General Data Protection Regulation (GDPR) 2018 protects the rights of individuals by setting out certain rules as to what organisations can and cannot do with information about people. A key element to this is the principle to process individuals’ data lawfully and fairly. Further details on how the Institute processes personal data can be found in the Privacy Notice and Recruitment Data Privacy Statement found on our Data Protection page.