- What should your receptionist cover letter include?
- What can you write in the introduction of your cover letter?
- What should be mentioned in the cover letter body for a receptionist vacancy?
- How to write a cover letter closing
A compelling cover letter can help you stand out from other job applicants and encourage a hiring manager to review your resume. Our cover letter will give you insights on how best to present your top-flight customer service skills, multitasking capabilities, and high attention to detail.
Warm and knowledgeable receptionists are the face of the company. Whether fielding calls, greeting clients, resolving inquiries, or delivering administrative support, they play a key role in a company’s success. The demand for professional receptionists is still out there (despite AI advancements) but finding the right opportunities is key.
Similar to building a positive relationship with a client, you’ll want the hiring manager to invest in you. One way to set yourself apart is by creating a compelling cover letter, which can convince the hiring manager to give you a shot via an interview.
In this cover letter guide, along with the corresponding receptionist cover letter example, we’ll look at exactly how to draft a cover letter that can get you interviews, including:
What should your receptionist cover letter include?
What can you write in the introduction of the cover letter
What information can you give in the body of the cover letter
How to write a cover letter closing
What should your receptionist cover letter include?
Ensuring your receptionist cover letter projects your professionalism is key to making a great first impression. Keep your cover letter concise and to the point (no more than one page), outlining your stellar receptionist skills, experience, and achievements.
Your cover letter should include your contact information, details of the company you are applying to, the date, and a formal greeting. Following this, you’ll need a compelling introduction to hook the reader, the main body detailing your experience as a receptionist and achievements, along with a closing paragraph. We’ll go over these elements in the following paragraphs.
What can you write in the introduction of your cover letter?
Your cover letter introduction needs to market you as the perfect receptionist for the job opening. This is your initial pitch, so it needs to hook the reader and entice the hiring manager to read on and learn more about you and your experience.
Highlight your commitment to customer satisfaction and the value you can add. Researching the organization and reviewing the job description will help you identify the essential requirements of the role. You can then reference this in your introduction. This could include bringing top-flight administrative support, organization, and customer service skills to the role.
Dear Jonathan Cruz
Poised to bring my strong administrative support skills, as well as my excellent customer service and clinic coordination abilities, to benefit an organization such as ABC Company, I am excited to be considered as your next Receptionist. My resume is enclosed for your professional review.
What should be mentioned in the cover letter body for a receptionist vacancy?
The body of the receptionist cover letter is where you expand on your skills, expertise, and accomplishments related to the specific job opening.
An effective approach is to break into it three different sections:
Why you. Outline your background as a receptionist, with particular focus on key achievements, skills, and expertise. Provide examples of your achievements with the all-important facts and figures. Handling complex schedules, managing high-volume calls, and engaging positively with diverse clients will communicate the value you can bring to the organization.
Why here. Companies are looking for receptionists who are passionate about delivering outstanding levels of service. Perform some research on your target company’s website and social media platforms so you can connect your experience with their core values.
Why now. What has prompted you to make this move in your career? What do you hope to achieve in the future? Maybe you’re hoping to move into a supervisory receptionist role in a larger company. Perhaps, you’re looking to switch industries as you’re passionate about the healthcare sector. Conveying these goals will highlight your passion and commitment.
Get more in-depth advice in our blog: Sending an email cover letter
Expert Tip
Highlight any specialized industry experience you have as a receptionist if relevant to the job opening. This is one major way you can set yourself apart from other candidates. For example, if you’ve worked as a receptionist in a legal firm, then highlighting your exposure to the legal world could give you a distinct advantage.
Presently, I am with the Children’s Dental Center in Sunnyvale as the Dental Receptionist where I am responsible for orchestrating all front-office administrative activities, from welcoming and scheduling patients to handling charts, patient payments, and compiling patient data. My long-term and strong interpersonal communication skills allow me to foster a strong and positive rapport with our patients in order to build an excellent reputation for our clinic in the community. I look forward to bringing these talents to benefit your office as well.
Added highlights of my skills and abilities include:
Exceptional administrative management talents in handling complex clinic scheduling systems.
Skilled at operating medical clinic phone systems to respond to high volume of patient calls.
Open and welcoming demeanor when communicating with diverse patient base; Spanish fluency.
Attentive to details and confidentiality laws when managing patient charts / large data volumes.
Further, I possess a talent for identifying, troubleshooting, and resolving issues early on to meet patient care goals and streamline office administrative processes. I am confident that the range of my experience will ensure that I excel as your next Receptionist.
How to write a cover letter closing
The closing section of your receptionist cover letter needs to persuade the hiring manager to give you a shot. This is also a golden opportunity to deliver a strong finish to your cover letter. This doesn’t need to be a long paragraph (one or two sentences is fine). Here’s some inspiration:
Outline a special achievement or skill. This should demonstrate the impact you will have in the receptionist role: “I understand that every interaction I make with a client is critical to exceeding expectations and fostering long-term loyalty.”
Include a Call to Action. Encourage them to take the next steps: “I look forward to speaking with you and learning more about the (Position Title) position and (Company Name). Until then, thank you for your time and consideration.”
Tick all the boxes with your cover letter. Learn more here: Cover letters: a guide with everything you need to know
Please contact me at your earliest convenience so we may establish a time to speak. ABC Company will certainly benefit from my high work ethic and commitment to company success. I look forward to hearing from you soon. In the meantime, thank you for your consideration.
Best regards,
Jody Watson
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