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If you’re an administrative expert with top-notch communication skills, great time management, organizational expertise, and an eye for detail, you might be a great virtual assistant. If you plan on following this career path, it’s vital to create a resume that shows off your talents. Keep reading to find out how you can do this in no time.
Virtual assistants perform many of the same tasks as traditional administrative assistants, except they work remotely. Their tasks include scheduling meetings and appointments, answering emails and phone calls, making travel plans, and organizing schedules. Administrative assistants may also handle routine paperwork, manage social media accounts, prepare presentations, take meeting notes, and conduct research.
We’ll introduce some key concepts that successful professionals use to create effective resumes. This might be especially helpful if it’s your first time creating a resume or if you’re applying for your first virtual assistant job. Aside from some useful tips, we’ll also provide an example of a top-tier resume. This gives you something to reference when you’re writing your own. Use the example to guide your formatting and content decisions, and you’ll have a great application in no time.
Your notice our example resume is clean, uncluttered, and easy to follow. The structure is what recruiters and hiring managers are looking for.
Here are a few things to keep in mind when you start on your resume:
Always include a header at the top of your resume that includes your name, phone number, city, state, email address, and personal website (if you have one). This not only makes your document look more professional but it also gives the recruiter easy access to your contact information if they want to follow up.
Use your professional summary section to introduce the skills, accomplishments, and talents that make you a competitive applicant. As in this example, you can use a paragraph to outline your qualifications, followed by a list of key skills.
When listing your previous work experience, make sure to start with your most recent or current position. Then, work backwards from there. Tailor your job descriptions to the specific job you are applying to, highlighting relevant duties.
Provide specific examples of your accomplishments as a virtual assistant. This helps validate your skills and shows that you have a proven track record of success in the position. These can be in a bulleted list, following your job description paragraph for each role.
Before you wrap up your resume, be sure to include a dedicated skills section that lists your most important professional competencies. Here are some skills that are important for virtual assistants:
Reporting and documentation
Scheduling and travel planning
Customer billing and payment processing
Dedicated administrative professional with 10 years of experience providing administrative, executive, and program support as a virtual assistant. Exceptionally organized, precise, and attentive to detail while managing projects, maintaining records, and administering company contracts. Proven history of improving business processes and resolving issues with tact and professionalism. Consistently successful in building positive client and subcontractor relationships; able to collaborate with colleagues across functions, disciplines, and organizational levels.
Employment history example
Virtual Assistant at McMillan & Partners, LLC, Jacksonville, FL
2017 - 2023
Provided virtual administrative support and project coordination for company specializing in energy efficiency solutions. Served as key point of contact for clients, from scheduling initial meetings to communicating project details and supporting seamless implementation. Utilized project management software to create project work orders, generate and route invoices, and schedule deployment.
Selected to train new administrative team members on company policies and procedures.
Migrated project documentation, quote generation, invoicing, and payment functions to an automated system, improving accuracy while reducing errors and discrepancies.
Virtual Assistant at High-Level Services, Inc, Miami, FL
2013 - 2017
Performed a wide range of clerical, administrative, and technical support duties on a remote basis for this company specializing in the management of recyclable industrial materials. Screened and routed incoming calls and emails. Coordinated preparation and distribution of business and project reports.
Reduced number of outstanding payments through introduction of new filing system, providing greater visibility to past-due invoices.
Bachelor of Arts in Communications at the University of Maryland, College Park
Virtual Administrative Assistance
Clerical & Executive Support
Subcontractor & Client Liaison
Customer Billing Operations
Status & Financial Reporting
Contracts, Bids, Proposals
Patrick is a Nashville-based writer and editor who loves a good turn of phrase. He has worked for a variety of clients but has a special interest in career services, travel, and the arts. When not writing, Patrick is an avid musician who enjoys exploring the sights and sounds of Music City.