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Project Assistant Resume Example & Writing Guide

  • What is a project assistant?
  • Why use this project assistant resume example?
  • How to write a great project assistant resume
  • Which skills are relevant for a project assistant resume?

Project assistants are the reason that projects stay on track. If you’re looking for a project assistant role, having a strong and organized resume is vital. Check out our resume example and step-by-step guide to help show an employer that you’re a perfect fit for the job.

What is a project assistant?

Project assistants are talented multitaskers. They help project managers achieve key project milestones by effectively coordinating operational and administrative tasks. Their duties can be wide-ranging depending on the project, industry, and organization they work for, from project monitoring and administration through to organizing meetings, conferences, and workshops.   

Why use this project assistant resume example?

To advance your career in project support, you need a compelling resume that highlights your organization, multi-tasking, and communication skills. Don’t worry, we can help! Use our project assistant resume example to make you stand out in the sea of applicants and land yourself an interview.

The professional profile is your initial pitch, so it needs to grab the attention of the hiring manager and promote you as the perfect person for the job. Our resume example shows exactly how you can highlight your experience in project support. Keeping your profile direct, succinct, and impactful will ensure the hiring manager is compelled to read on and review the rest of your resume.

The areas of strength and expertise section is prominent to capture the attention of recruiters during the initial scan of your resume. Keeping the skills section short will ensure you don’t include too many areas of expertise, which can negatively impact readability and potentially make the hiring manager lose interest.

The all-important professional experience section provides recruiters with clear and concise information about your responsibilities and showcases the specific projects you have worked on. Paragraphs (detailing core responsibilities) and bullet points (detailing accomplishments) provide a distinction between each section so the hiring manager can clearly see what you have done and what you have achieved.

How to write a great project assistant resume

  1. Detail your contact information on the resume and add a link to your LinkedIn profile if you wish. Hiring managers will often have a look at your LinkedIn profile anyway, so it’s a good idea to make sure it’s up-to-date. 

  2. Check the job description for keywords that you can use throughout the resume, primarily in the professional summary, areas of expertise, and work experience sections. This will target the resume to the specific job opportunity and, as a result, increase your chances of success. 

  3. Highlight your technical proficiency in your professional summary at the beginning of the resume as hiring manager’s will be on the look-out for project assistants with great technical skills. You can create two short paragraphs, one which outlines your project support and soft skills and the other which details technical proficiencies.

  4. Your project assistant resume should showcase your experience in supporting the delivery of multiple projects to successful completion. These can be bullet-pointed as individual projects under the relevant role, with a brief outline of your role in the project and any project wins. You can also highlight other achievements in the work experience section, such as employee awards, process improvements, and successful events.

  5. Enter your highest qualification in the education section at the end of your resume and any relevant training courses completed. Training courses will show your commitment to professional development and impress the hiring manager.

Which skills are relevant for a project assistant resume?

The job description is the best reference point for keywords for your project assistant resume. Look out for terms that are repeated or emphasized as important skills and experience. Here are some hard and soft skills to include:

  • Project assistance

  • Meeting planning

  • Project administration

  • Database/spreadsheet development

  • Project reporting

  • Data entry/typing

  • File management

  • Customer service

  • Effective communication

Example

Summary example

Dedicated, versatile professional with proven success providing high-level support for a diverse range of projects. Well versed in project assistance, including tracking project progress, coordinating schedules, and preparing project documentation. Highly organized and detail-oriented with strong skills in business writing, recordkeeping, and data analysis.

Proficient in Microsoft Office, including Word, Outlook, PowerPoint, and Access, with extensive experience in Excel. Adept at creating customized spreadsheets and databases. Able to operate standard office equipment and quickly learn new software, hardware, and business machines.

Employment history example

U.S. GEOLOGICAL SURVEY, Reston, VA

2018 - 2022

Served as primary project assistant on behalf of a team of 26 research scientists, students, and interns; handled scheduling, attendance verification, on / off-site training, general onboarding, and ongoing workplace support. Utilized Microsoft Access to prepare and track hazard analysis training.

Key Accomplishments:

  • Played a key role in preparing travel arrangements for both on and off-site meetings, including hotel, venue, catering, and transportation accommodations for individual guests.

  • Participated in the safe shipping, receiving, and handling of collected research samples.

  • Diligently recorded and tracked pending and published scientific whitepapers within digital database.

Project Assistant at Office Team, Reston, VA

2015 - 2018

Performed general administrative duties to support a wide range of special projects, including answering and routing phone calls, sorting and distributing incoming mail, and greeting and directing visitors. Provided support to colleagues and supervisors with ad-hoc tasks, from preparing correspondence and reports to organizing and maintaining files.

Key Accomplishments:

  • Conducted online and telephone-based interviews of qualified survey participants, ultimately collecting information for use in operations management and process improvement initiatives.

  • Authored office-wide standard operating procedures.

  • Created custom technical tools vital to achieve on-time, on-budget project execution.

  • Organized and hosted meetings of up to 150 attendees, including on- and off-site events; finalized travel arrangements, such as hotels, airfare, and car rentals, and prepared expense reports.

Education example

  • Associate of Arts in Communication at Community College of Virginia

Skills example

  • Project Assistance

  • Documentation & Reporting

  • Filing/File Maintenance

  • Business Letter & Report Writing

  • Database/Spreadsheet Development

  • Customer Service & Satisfaction

  • Data Entry/Typing

  • Meeting Planning

  • Effective Communication

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