Personal Assistant Resume Example & Writing Guide
- What should your personal assistant resume include?
- Why use this personal assistant resume example?
- Which key skills are relevant to a personal assistant resume?
Interested in becoming a personal assistant? The template and guidelines below will help you build a resume that shows off your organizational skills and attention to detail. While reading this article, you’ll also learn how to create resume content that highlights your professional attitude and passion for helping everyone in your company work together.
What should your personal assistant resume include?
Managers and executives hire personal assistants when they’re swamped with organizational responsibilities and need someone to lighten the load. To that end, your resume should have details that show recruiters you can keep track of a company’s schedule: workforce hours, special events, project deadlines, etc. Your resume should also discuss your ability to communicate vital information, build rapport with vendors over the phone, and complete your tasks with minimal supervision.
Why use this personal assistant resume example?
The resume example below has a lot of features that make it handy for job-seekers who are pursuing a personal assistant or executive personal assistant job opening. First off, the sample resume’s boilerplate personal summary is a great resource for job-seekers who don’t know how to describe their background. The text itself includes keywords that will help your resume get noticed by a company’s applicant tracking system, while the phrases of each sentence can easily be adapted to describe your strengths and accomplishments.
The professional experience section of the resume sample is designed to let hiring managers quickly look up important facts about your work history and figure out whether you’re the right pick for their personal assistant job opening. The main paragraphs in each job entry let you summarize your day-to-day work experiences, while the bullet point lists are designed to draw a reader’s attention to your standout accomplishment at each past job. Right below this resume section, there’s an additional experiences section where you can mention past jobs of yours that aren’t administration-related.
Most entry-level personal assistant positions don’t have educational requirements stricter than getting a high school diploma or GED. Still, degrees in business administration or communication are a bonus on any resume, and the educational section in this resume sample is formatted so you can list academic degrees right alongside professional certificates. The default format for this section lets you list the type of degree (Bachelor, Master, etc.), the institution that issued the degree, and the city/state you studied in.
Which key skills are relevant to a personal assistant resume?
Personal Assistants or “PAs” often spend their time keeping track of a company’s schedule: workforce hours, special events, project deadlines, etc. They also might be charged with filing paperwork, keeping their supervisor’s workspace clean, and maintaining the calendar everyone in the office relies on. Taking all this into account, recruiters and executives will look kindly on personal assistant resumes with these key skills listed.
Budget Management
Correspondence Management
Customer Service
Scheduling
Staff Management
Vendor & Contract Coordination
Accounts Payable & Receivable
Event Logistics
Hospitality Management
Travel Arrangements
Health & Wellness Coordination
Written & Verbal Communication Skills
Summary example
Efficient, reliable, and trustworthy Executive Personal Assistant and Estate Manager with proven expertise overseeing portfolios of multimillion-dollar properties. Skilled in prioritizing and executing multiple schedules, projects, events, and oversight duties, while maintaining discretion and privacy for high-profile families with young children. Demonstrated strengths in empowering executives and families to streamline household management, focus on quality of life, and re-capture equilibrium and joy.
Employment history example
Personal Assistant / Estate Manager, BRADY FAMILY, New York City, NY 2018 - Present
Directed operations at New York City townhouse and Southampton property while overseeing 10 employees and serving as Executive Personal Assistant for high-profile, two-child family. Managed and maintained all family calendars, ensuring smooth execution of social events, travel arrangements, school activities, doctor’s appointments, and meeting logistics. Partnered with travel agents and private pilots to arrange private jet, car, and helicopter transport. Curated wardrobe, oversaw deliveries of art and furniture, and hired tutors for children. Secured pets’ traveling documents and veterinary appointments.
Liaised with vendors, contractors, and designers to implement principals’ project objectives and uphold household maintenance calendar.
Collaborated weekly with estate accountant to reconcile accounts payables and resolve discrepancies.
Received recommendation for service as Executive Assistant to Trustee of New York Public Library and The Shed New York.
Personal Assistant / Estate Manager, LORBER CAPITAL, New York City, NY 2016 - 2018
Administered eight properties in New York City, the Hamptons, and Florida, with over 20 employees. Tracked property and employee expenses and prepared annual budgets for property of Chief Financial Officer. Created weekly payroll, hired and trained new staff, and coordinated work/vacation schedules with Human Resources department. Managed vendors, contractors, and designers across remote and on-site locations. Facilitated private and political event planning and execution. Oversaw registrations, inspections, leases, and automobile acquisitions.
Expanded standard operating procedures manuals for all eight properties to guide resident managers in meeting principals’ service expectations.
Personal Assistant / Household Manager, GRIFFIN FAMILY SERVICES, LLC, New York City, NY & Miami, FL 2016 - 2018
Directed administrative and housekeeping support for dual-property household, managing $1.5M annual budget and seven employees, including nannies, housekeepers, chefs, and drivers. Oversaw household maintenance, repairs, remodels, and construction projects. Managed correspondence and telephone communications. Coordinated calendars, prepared itineraries, and administered logistical arrangements such as meals and travel. Organized parties/events and maintained inventory control of china/silverware/wine cellar. Supervised payroll tracking and accounts payable. Guided resolution of expense discrepancies.
Solely organized party for over 100 guests; received high praise from household principals for outstanding execution.
Hired and trained new house manager/staff, supported seamless furniture move, and directed designers in property/household setup in Miami Beach in preparation for family's permanent relocation.
Education example
Associate Degree in Business Administration, NASSAU COMMUNITY COLLEGE, Garden City, NY
Skills example
Estate Management
Budget Management
Correspondence Management
Calendaring & Scheduling
Staff Management & Training
Vendor & Contractor Coordination
Accounts Payable & Receivable
Political & Private Event Logistics
Hospitality Management
Luxury Travel Arrangements
