- What is an HR assistant’s job?
- Why use this HR assistant resume example?
- How to write a great HR assistant resume
- Which key skills are relevant for an HR assistant resume?
For most organizations, an HR assistant job is the first step towards building a lifelong career in human resources management. If you have some experience in this field and want to take your career to new heights, our HR assistant resume template can help you out.
What is an HR assistant’s job?
HR assistants help human resources professionals with a wide array of administrative tasks. Their job duties include recording meetings, taking minutes, scheduling phone calls and appointments, coordinating various onboarding processes, preparing job letters, tracking and monitoring attendance, providing administrative support, and assisting with hiring new employees. They also conduct surveys to keep track of employee satisfaction ratings and suggest ways to improve motivation and productivity.
Why use this HR assistant resume example?
Our HR assistant resume template contains the right blend of industry-specific keywords and job-related skills in an easy-to-read format. This allows you to showcase your skills and experience, and it also makes it easier for the hiring manager to get an idea about your core competencies with just a quick glance at your resume.
The resume begins with a professional summary that includes your experience and some soft skills that are crucial for the job, such as time management skills, attention to detail, and the ability to prepare accurate documentation.
The next section lists your areas of expertise, which can be easily found across multiple job postings for HR assistant roles. These are job-related skills, such as employee hiring and onboarding, staff training, leadership, payroll administration, and HR information systems.
It’s important to mention your professional experience in a reverse chronological sequence and break down each job role into two parts: day-to-day activities and one-off accomplishments. This section must contain all the relevant keywords that will help your resume successfully parse through the applicant tracking system.
Most HR assistant jobs require a college education in business management, professional communication, or psychology. If you have a degree in any of these disciplines, make sure to mention it. It’s also important to list any licenses and certificates in HR management that will help you secure a job in this field.
How to write a great HR assistant resume
Here are a few things to keep in mind when writing a resume for an HR assistant job:
1. Determine your potential employer’s preferences before writing your resume. Read the job description carefully and figure out what the employer is looking for in an ideal candidate.
2. Your professional summary must showcase your qualifications, relevant experience, and some job-specific and soft skills to capture the hiring manager’s attention.
3. Use action verbs when mentioning your job duties (e.g., organized, researched, identified, supervised, oversaw) as well as accomplishments (e.g., leveraged, conceptualized, overhauled).
Which key skills are relevant for an HR assistant resume?
For a successful career as an HR assistant, you’re likely to need the following skills:
Communication management
Writing, editing, and proofreading
Recruitment and onboarding
Multitasking
Staff onboarding and training
Customer service
Basic computer literacy (e.g., MS Office)
Summary example
Highly qualified and certified professional with experience as a Human Resource Assistant and Coordinator. Detail- and goal-oriented with keen skills in administration and staff support. Knowledgeable on employee recruitment and registration processes, as well as Visa and expat documentation. Promote time efficacy and team growth through open communication and process improvement.
Employment history example
Human Resources Assistant at ABC Corporation, Houston, Texas
2019 - Present
Partnered with HR Manager to evaluate staffing needs, set objectives, and coordinate the recruitment process including scheduling interviews, managing agency relations, and maintaining ATSs and correspondence. Managed all aspects of the employee relations program, including the planning and execution of employee recognition initiatives, on boarding, disciplinary, terminations/resignations, exit interviews, and evaluations. Strengthened compliance with government and corporate HR policies and procedures through ongoing staff training and continuous oversight of I-9, personnel, medical, benefits, and operational files and records.
Key Accomplishments:
Improved process for tracking employee data, increasing efficiency of generating reports.
Strengthened staff retention and reduced turnover rates by introducing a new disciplinary action.
HR Assistant at International Organization, Houston, Texas
2014 - 2019
Investigated reported staff disciplinary infractions across all corporate locations to recommend effective resolutions; ensured full compliance with HR guidelines and employment laws, while minimizing company liability. Achieved full accuracy in the maintenance and update of employee records and documentation as well as in the processing of a bi-weekly payroll, terminations, garnishment requests, and new hire paperwork.
Key Accomplishments:
Assumed additional responsibilities during an employee’s maternity leave, assisting with data inconsistencies and employee files for audit while completing existing HR tasks.
Acknowledged as best performer in HR data accuracy for seven consecutive months.
HR Coordinator at Strategic Solutions, Dallas, Texas
2011 - 2013
Supported internal HR department, guiding recruitment and interview process. Documented and escalated employee grievances. Coordinated with Social Security Insurance Department to aid with employee administration matters such as registration and medical insurance. Assessed and revised staff team structure to encourage productivity and positive employee sentiment.
Key Accomplishments:
Completed two major projects in compensation management and benefit administration after mediating employee dissatisfaction with services offered.
Education example
Bachelor of Arts in Speech Communications at Morgan State University
Skills example
HR Information Systems (HRIS)
Payroll Administration
Client Service and Relations
Human Capital Management
Employee Orientation
Health and Safety Programes
