Position Information Position Number L00060 Position Title Volunteer ESL-SAP Tutor Program Assistant Division/Portfolio Continuing Studies and Corporate Training Department/Program C/S Administration Location Salmon Arm Other Flexible Work Options Your Opportunity Under the limited supervision of the Program Administrator, coordinates the Volunteer ESL-SAP Tutor Program by assisting the instructor with: recruitment, screening and matching of English as a Second Language tutors; and on-going workshops for tutors; administering initial intake procedure; monitoring matches; program promotion; organizing field trips and guest speakers; as well as maintaining necessary records, reporting and tracking budget information. Functions and Duties 1. Recruits and screens potential ESL-SAP tutors by: * advertising in appropriate newspapers; * speaking at public information meetings and service clubs; * responding to telephone inquiries; * interviewing potential tutors and making recommendations to the Instructor. 2. Supports the Instructor to establish logistical details related to initial training sessions and on-going workshops by: * making room reservations; * advising the participants of the date, time and place of the program; * ensuring the appropriate equipment is available. 3. Responds to initial telephone inquiries from potential learners and tutors. 4. Assists the Instructor with intake procedures, including completion of settlement plans in reporting database and providing local service information. This position is specifically excluded from making any interpretation relating to the inventory. 5. Assists the Instructor with matching learners and tutors. 6. Monitors learner/tutor pairs and refers learning problems to the Instructor. 7. Maintains a collection of learning resources for the tutors and learners. 8. Sets-up and maintains records relating to the program including budget information and expenditures and manages expense claims. 9. Keeps a record and reports training time, tutoring time, and co-ordination time. 10. Promotes the program in the community. 11. Arranges and facilitates at least monthly field trips, guest speakers or other events for learners 12. Performs other duties as assigned. Education and Experience Graduation from a two-year community college program or equivalent in a related area. Minimum of 1 year and up to, but not exceeding, 2 years of relevant experience in the field. Preferred: Experience working with volunteers and immigrants as well as interacting with the general public and governmental agencies. Must be available for some evening and weekend hours. Skills and Abilities * Strong written and verbal communication skills * Ability to communicate in plain English * Awareness of adult literacy issues and refugee and immigrant experiences * Ability to develop and maintain a close liaison with the community * Excellent interpersonal skills and judgment. * Ability to deal tactfully and diplomatically with internal and external contacts * Able to work effectively both independently and as part of a team with an aptitude for working in a collegial and collaborative environment * Demonstrated time management skills with the ability to stay organized and prioritize tasks * Competence and proficiency in the use of computer systems and software including Microsoft Office (Word, Excel, PowerPoint, Access and Outlook) and internet * Experience with social media platforms Preferred Qualifications Desired Start Date 05/20/2025 Position End Date (if temporary) 03/31/2028 Schedule 14 hours/week This position is a continuing position. However, it does not operate year-round. The exact appointment start and end dates are determined each year Annual Salary/Hourly Rate $30.74-$35.07/hour Appointment Type Support - Sessional Part-time Special Instructions to Applicants Please note: this position is externally funded and is subject to operational needs and is based on the length of the specific contract and whether such contract is renewed. Employees who are hired for externally funded positions are not entitled to bumping rights or severance as per the BCGEU Support Staff Collective Agreement (Letter of Understanding #10). Employee Group Support