The Special Events Sales Coordinator provides administrative support to the Director of Special Events & Strategic Accounts in a fast paced sales environment. Candidate must exhibit excellent communication and organizational skills, has initiative, technical adeptness and meticulous to detail. Company Background: For over a century, friends and family, celebrities and athletes, world travelers and locals alike, have flocked to Pebble Beach Resorts. This stunning slice of California's Monterey Peninsula is a wondrous place that we are proud to share. Pebble Beach Company, located in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay and Casa Palmero at Pebble Beach. The company also operates five renowned golf courses: Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course and The Hay. Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Pebble Beach Golf Academy & Practice Facility. It annually hosts premier events such as the Pebble Beach Concours d'Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship Impacting First Tee. Essential Duties & Responsibilities: * Required to develop in-depth resort knowledge of guestrooms and function space in order to assist customers. * Learn and master the Delphi Sales and Catering software system to check availability, create accounts, bookings, site visitations, block program details while adhering to all applicable SOPs. * Research guestroom and function space availability in Delphi / guestroom & golf availability in SMS. * Expedite the administrative processing of sales inquiries. * Generate VIP Reservations & Amenity Requests using SMS system. * Act as liaison between Sales and internal departments (especially those within Sales division: Sales, Marketing and Reservations). * High level of integrity and maintains confidentiality of sensitive materials. * Book rooms, golf, catering functions for Special Event and Internal Event groups. * Create and maintain current and future bookings and contracts for rooms, catering functions, transportation and golf in Delphi for Lone Cypress and Pebble Beach Special Events. * Update and maintain current Sponsor database year to year. * Maintain Delphi Event Inventory for Special Events throughout the year. * Assist with special event hospitalities (Concours d'Elegance, AT&T Pro-Am) which include weekend hours. * Follow up with client to ensure that contract, collateral, rooming list, and all completed forms are received in a timely manner. * Conduct site inspections / pre-planning meetings for clients and potential clients. * Update and maintain client files including contracts, booking patterns, receipt of rooming list form, itinerary and other pertinent information on rooms, golf, meals, and functions. * Confirm all information on resume with appropriate departments, such as banquet event orders, amenity forms, and memos to Pro Shops. * Develop and maintain relationships with clients through written and verbal correspondence. * Draft working room list and master list of all attendees for each group. * Enter appropriate group booking data in hotel reservation (SMS) and Sales/Conference Services (Delphi) systems. * Communicate pertinent information to other division employees, especially administrative staff, through verbal and written correspondence. * Work with Monterey Peninsula Foundation to ensure all client information is distributed to the appropriate individuals * Work closely with Conference Services, Group Reservations and Group Billing as assigned to bookings. * Schedule, coordinate and setup meetings, appointments and travel arrangements * Take minutes at meetings as requested; type notes and distribute * Prepare various Accounting forms i.e. Expense Reports, Trip Authorization forms and generate Check requests * Work independently while communicating outstanding tasks and upcoming due dates * Coordinate weekly Senior Staff Reports and annual Sales & Marketing Plans: compile information, ensure accuracy, consistently formatted and distributed by deadline * Complete Special Event Reports: invitee lists, rooms production, marketing, ticket sales, hospitality sales, recaps * Use Market-Vision Software to export group data: prepare, proofread, verify and assemble information for reports. Required Skills: * 3-5 years administrative experience, especially in hotel or resorts. * Proficient use of MS-Word, Excel, and PowerPoint essential; knowledge of Delphi and SMS preferred and internet search techniques. * Ability to adapt to any assignment or situation in a fast-paced sales environment. * Meticulous attention to detail, rational thinking, ability to meet deadlines and perform under pressure. * Must work well under pressure and be capable of prioritizing and completing multiple tasks. * Requires professional telephone etiquette and excellent written and oral communication skills. * Must be able to type 55 words per minute. * A positive attitude and professional demeanor at all times. Desired Skills: * Must be able to enter data and knowledge of hotel reservations systems helpful. * Minimum 1-year hotel or resort experience preferred. * Event Planning experience and skills in development of operational timelines. Why work for Pebble Beach Company: * Competitive Pay: $24.00 - $25.00/hour. * Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family's health needs free of cost. * Prepare for your future. You will be eligible to participate in our 401(K) retirement program.Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year. * We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons. * Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club. * Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career. * Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.