If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.
Posting Period:
February 27, 2025 - Until Filled
Employee Type:
NEASO NEA Staff Organization
Position Type:
Term (Fixed Term)
Salary Range:
$64,543.00 - $99,921.00
Rank:
NEASO Rank 5
Position Details:
POSITION EMPHASIS: This position supports NEA’s vision of attaining a great public school for every student through performance of high-level and detailed administrative and programmatic support in the Center for Organizing and Affiliate Support.
POSITION SUMMARY: The essential functions of this position include providing high-level specialized financial and program expertise, as well as serving as an administrative and technical resource for Center for Organizing & Affiliate Support programs and projects. The incumbent writes and edits departmental reports, processes consultant and travel vouchers, researches and synthesizes departmental financial data. The incumbent also assists in the planning of conferences/meetings, including handling logistical arrangements and providing on-site support; makes hotel and travel arrangements; developing and editing of materials; coordinating print production; and providing support to committees and events. The incumbent also works closely with the Center for Organizing Manager for Business Affairs in providing the department with support including, but not limited to, developing tracking systems for various departmental reports; coordinating department projects and with implementing NEA policies and procedures. The incumbent processes and tracks contractor and vendor contracts; processes timesheets; assists in providing supporting documentation for Agency Fee reports; prepares departmental spreadsheets; and develops and maintains databases. In addition, the incumbent provides technical assistance for office computer equipment and serves as technical liaison. To carry out these responsibilities, the incumbent uses a personal computer, associated software, and travels occasionally.
MINIMUM EDUCATION REQUIREMENT: Associate degree in Business Administration, Accounting or related discipline, or an equivalent combination of education and experience from which comparable knowledge and skills may be obtained. MINIMUM QUALIFICATIONS: Three years of progressively responsible experience performing a full-range of office support, including using a personal computer for database development and maintenance, spreadsheet analysis, presentation development, and analyzing accounts and expenditures, designing financial presentations and resolving financial matters. Additional experience must include planning meetings and conferences; developing administrative processes; taking and transcribing notes; composing, editing and proofreading documents; responding to information requests; OTHER REQUIREMENTS: Minimum typing speed – 50 wpm. Must be able to occasionally work extended hours on evenings and weekends. Samples of work products (e.g., reports, correspondence, spreadsheets, data base and presentation materials) may be required at the time of the interview. Some travel required (10-15 overnights per year).
SELECTION CRITERIA: TIER 1 (Essential): Demonstrated knowledge of Association programs, priorities, and initiatives. Proven advanced technical skills, word processing, developing and maintaining databases, spreadsheets, and presentation software, as well as electronic mail, and online information services (preferably MS Word, Access, Excel, PowerPoint, and Outlook). Proficient knowledge of NEA’s online financial and administrative systems, i.e., the NEA Budget System, Chart of Accounts, and Department of Labor (DOL) codes; for determining and tracking departmental expenses, and processing vouchers. Proven experience in coordinating meeting and travel logistics, in negotiating with vendors, and in handling meeting registration procedures using Cvent or other registration software. Demonstrated skills in taking and transcribing notes. Effective analytical, interpersonal and communication skills and ability to work independently and collaboratively within a team environment. Demonstrated flexibility in handling multiple/complex projects simultaneously under stringent timeframes and changing priorities/conditions. Demonstrated use of sound judgment for decision-making and ability to follow through on tasks with minimal supervision. Successful references. TIER 2 (Significant): Experience collecting, synthesizing and reporting information. Demonstrated initiative in using technology to improve efficiency and effectiveness of work. Experience in fundamental accounting and bookkeeping principles. TIER 3 (Desirable): Knowledge of mission and programs in the Governance and Policy department.
In compliance with the Americans with Disabilities Act (ADA), the following is provided: The position involves skill in using a computer and/or laptop; oral and written communication skills; skills in proofreading and editing; use of clear and articulate speech; interpersonal relations skills; reasoning and problem-solving skills; ability to work in a fast-paced environment; ability to sit for long periods, stoop, bend, reach and carry light materials (up to 10 lbs.); and ability to travel by various methods of transportation, e.g., airplane, car.
NEA is an equal opportunity/affirmative action employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. Know Your Rights: Workplace Discrimination is Illegal. To apply for this position or to search for other openings, please go to our jobs page at Careers at NEA (myworkdayjobs.com)
NEA Participates in E-Verify. Read more here E-Verify Participation & Right to Work.
NEA complies with the DC Wage Transparency Act of 2023.