Do you want to help the public understand how municipal government works? Do you want to be part of a service essential to democracy as a delegated decision maker? Do you have a passion for access and privacy and have knowledge and experience working with access to information and privacy legislation? If yes, the Corporate Access and Privacy Office has an opportunity for you.
In this role, you will process complex access to information requests involving multiple City departments, jurisdictions, high-profile third parties, and records of significance, addressing issues under scrutiny by Administration, the Mayor and Council, media, and the public. A comprehensive understanding of Alberta’s access and privacy legislation, including the Freedom of Information and Protection of Privacy Act (FOIP Act), the Access to Information Act (ATIA) and the Protection of Privacy Act (PPA) and proficiency at interpreting decisions from the Office of the Information and Privacy Commissioner (OIPC) are essential. You will apply knowledge about the access and privacy world, regulatory developments and internal policy to your work. This role offers the opportunity for a strong work/life balance, supported by a collaborative team environment. You will be empowered to make decisions, build relationships, and gain insights across multiple business areas. Success in this role is measured by achieving results in a respectful, inclusive, and service-minded manner.
What will you do?
Process and manage a significant volume of access requests in accordance with the Acts
Accountable for the escalation of complex matters to the CAP leadership team
Review requests and negotiate with the applicant to conclude on an agreed upon scope, or transfer of request to another public body as appropriate
Consult with City employees and business areas on potential sensitivities in responsive records to inform on decisions regarding disclosure in accordance with the Acts
Provide support, mentorship and guidance to Corporate Access and Privacy Analysts
Responsible, on a rotational basis with other Senior Analysts, to cover all duties of the Supervisor, Information Access, including analyzing and assessing the complexity of incoming requests and assigning requests to Analysts, and providing guidance and direction on requests including reviewing decisions made
Consider the location of responsive records, contact stakeholders within all levels of the City, ensuring that searches are appropriately documented
Review records, legislation, internal procedures, previous mediation files or Orders with the Office of the Information and Privacy Commissioner (OIPC). Use software to document disclosure decisions in the records, including line by line redactions.
Prepare fee estimates and make recommendations on fee waiver requests to the delegated Head
Request time extensions appropriately as is allowable under the Acts
Consult externally with third parties such as vendors and contractors and other jurisdictions like the provincial government and police services to inform your decision on disclosure
Draft and prepare briefing notes on requests to the leadership team within the Office of the City Clerk
Maintain a good working relationship with the OIPC in order to effectively resolve requests for reviews and inquiries
Perform other related duties as required
Qualifications:
University Degree in Information Studies, Public Policy, Archives Studies, Library Studies, Political Studies or a relevant discipline is required
Minimum of four (4) years of directly related, progressively responsible experience working in the research, analysis, interpretation and application of access and privacy legislation
Equivalencies include:
A related two-year diploma and a minimum of six (6) years of related experience; a related one-year certificate and a minimum of seven (7) years of related experience; or a minimum of eight (8) years of related experience
Information Access and Protection of Privacy (IAPP) certificate or equivalent from the University of Alberta, a recognized post secondary institution or a recognized professional association is an asset
Knowledge Skills and Abilities:
Supervisory and leadership experience
Experience processing access to information requests under Alberta's FOIP Act (or equivalent legislation)
Experience delivering training
Experience developing and applying policies and procedures
Experience performing research, and interpretation of written materials, policies and procedures
Excellent written and verbal communication skills
High attention to detail
Experience using electronic resources, systems, and applications
Good customer services skills
Ability to manage multiple priorities and meet strict deadlines
Ability to work independently and on a team
Ability to hold sensitive information confidential, and handle situations requiring diplomacy and tact
Alignment to our Cultural Commitments and Leadership Competencies ( https://bit.ly/4brRrXm )
Embracing a culture of equity, diversity, reconciliation and inclusion
Applicants may be tested
Conditions of Employment:
Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement.
Work Environment:
Note : This position is eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
This position is eligible for the flexible work arrangement in receiving an additional 25 earned days off (EDOs) a year.
The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected] . Learn more about our benefits https://bit.ly/COEbenefits
Up to 1 permanent full-time position
Hours of Work: 33.75 hours per week, Monday through Friday