Senior Administrative Assistant - Executive Support / San Francisco



A day in the life

The Senior Administrative Assistant will support the SVP, Head of Energy - US in San Francisco, CA. In this high-profile role, the successful candidate must be able to handle details of highly confidential and critical nature, interact comfortably and skillfully with senior-level executives within and outside the company, as well as with customers, vendors and visitors. This person will exhibit strong organizational, written and verbal communication skills and must be confident in their ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Attention to detail and the ability to anticipate the needs of the executive teams are a must. This person will be expected to apply common sense and execute tasks with minimal direction and must demonstrate the ability to accommodate a flexible work schedule, based on the needs of management and the department.



Key responsibilities include:

• Organize and manage calendar for SVP and multiple VP's; including managing calendars, resolving overlapping commitments and prioritizing the most sensitive matters.
• Coordinate meetings and special events such as department all-hands or off-sites, including coordination and development of materials, welcoming visitors and providing support for external clients.
• Collect and prepare information used for presentations/meetings for senior leadership and department staff.
• Manage and reconcile monthly expense reports for multiple VPs, prepare and track group budgets.
• Provide adhoc administrative and project support, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf.
• Book and manage travel (including heavy travel) for multiple VPs including transportation, accommodations, and other logistics.
• Process invoices when needed.
• Act as a liaison between executives; work closely with other assistants throughout organization.

Building blocks for success



Required:

• 5+ years of relevant experience in a senior/executive-level support in EA / PA role in a mid-to-large sized organization.
• Excellent knowledge of Microsoft Office package (Excel, Word, PowerPoint, Outlook, MS Teams).
• Advanced analytical inclination, specifically related to budgets & projects.
• Superior attention to detail and the ability to meet tight deadlines and juggle multiple requests.
• Integrity and discretion in handling confidential information and professionalism in dealing with senior executives is imperative.
• Demonstrated excellent communication skills, both written & verbal, self-starter, and proactive.
• Detail-orientated with strong planning, organizational and time-management skills.
• Ability to work well under pressure and occasionally work overtime.
• Flexibility and the ability to change directions quickly.

Hiring Salary Range of: $31.00 - $53.00 per hour. Salary and whole compensation package (bonus target) to be determined by the candidate's location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.