Sales Support Administrator

📍 Location: Hybrid / Woburn, MA

🕒 Full-Time

Overview:

We’re seeking a proactive and detail-oriented Sales Support Administrator to join our high-performing digital recruiting/sales team. This role plays a critical part in supporting Account Executives and Recruitment Operations by ensuring seamless administrative execution, VMS compliance, and interdepartmental coordination.

Key Responsibilities:

• Administrative Support for Sales Teams:
• Assist Account Executives with scheduling, calendar management, documentation, CRM updates, and candidate tracking.
• VMS & ATS Coordination:
• Navigate and manage job requisitions through various Vendor Management Systems (VMS) to ensure timely and accurate submissions.
• Meeting Documentation:
• Attend internal and client-facing meetings, capture detailed notes, and deliver action items to recruiting teams for execution.
• Operational Collaboration:
• Partner with Payroll and Operations teams to ensure accurate processing of onboarding, timekeeping, and candidate payroll details.
• Client Communication:
• Support client outreach initiatives including interview coordination, follow-ups, and compliance documentation.

Qualifications:

• 1–3 years of experience in an administrative or sales support role (recruitment industry experience preferred)
• Familiarity with VMS platforms (e.g., Simplify, Fieldglass)
• Strong attention to detail, organization, and multitasking ability
• Excellent written and verbal communication skills
• Tech-savvy with working knowledge of Salesforce, MS Office, Google Suite, and CRMs