About The Company :

Evostel (previously AQESA), is part of the Ali Zaid Al Quraishi & Brothers Company (AZAQ Group), a closed joint stock company with a diversified investment portfolio. The Group takes pride in its Saudi roots and has been successfully operating in the GCC region for over 60 years. The Group has long-established associations and strategic relationships with a number of well-known international names.

Requirements

• Follow all company policies and procedures as well as Saudi Government laws.
• Proactive in answering telephone / acknowledge customers/ teams calls.
• Effectively prepare for meetings and/or presentations and provide relevant input to line manager.
• Ensure customers have been served on time.
• Recommend improvements to departmental policy and support in the implementation of procedures and controls.
• Ensure proper implementation and control of group policies and procedures

Quotation to Order and Collection Management

• Develop and maintain strong relationships with key clients to ensure their needs are met while identifying new business opportunities.
• Present products to clients and senior management including sales forecast and account status.
• Develop a thorough understanding of the competitive landscape and market environment to assist in strategic planning for account retention and growth.
• Maintain the supplier database of contact person for securing quotation and mapping of product to supplier for immediate decision making on RFQ received for evaluation
• Assist in evaluation of customer requirement from customer Bid package or RFQ, in coordination with Team Leader / Area Sales Manager / Sales Support Engineer.
• Identify commercial documents needed in RFQ (Bid bond etc.) and other hidden cost factors in project/RFQ for discussion with stakeholders
• Work out BID packages and communicate with customers and vendors to close technical queries before and after BID.
• Prepare LOA for approval, quotation (Technical & Commercial) with all necessary supporting documents helpful for user to review and evaluate the quotation.
• Propose most suitable product to from EVOSTEL stocks and participate in pricing from vendor price lists, web shops or portals directly
• Collaborate with other EVOSTEL teams (Commercial, sales and finance etc.) for their inputs (payment terms, invoicing etc.) or documents (if acceptable) for readiness before BCD.
• Review of customer orders to ascertain the accuracy of BOM, the part numbers, scope of supplies/works, payment terms as well as other terms and conditions.
• Assist in preparation and submission of final dossiers (user Manual, drawings, Test Certificates etc.) to get acceptance of delivered materials/ services and help customer to close the orders for processing AQESA payments
• Assist in preparation of technical submittals including final dossiers as per customer standards.

Procure to Pay

• Float RFQs’ and hold discussion with suppliers for technical clarification with commercial terms and conditions.
• Assist sales support team in Procure of materials / services needed from vendors, plan execution of customer orders, monitors the progress of EVOSTEL POs with vendors.
• Assist Sales support team in Finalizing vendor POs and ensure that the acknowledgments are available.
• Assist Sales support team in Prepare item code in the system, set terms of delivery and input the PO for end-to-end approval from all stakeholders.
• Lead sales support engineer to Ensure coordination with suppliers for timely delivery and terms and conditions are in-line with agreed commercial terms.
• Liaise with finance to meet pay advance payments and/or issue bank guarantees or LCs
• Liaise with logistics team to provide shipping status report for all standard purchase orders

Delivery Management

Manage and assist sales support team in Coordinate for fabrication / manufacturing, transportation, and clearance of shipment (if importing), receiving of ordered materials in EVOSTEL warehouse, creating the delivery documents, transportation of materials to customer facility and delivery of invoice.

Master Data and Data Entry Accuracy

Ensure data accuracy for the EVOSTEL customer and supplier.

Other Responsibilities

Perform other job-related projects and/or assignments that he/she might be asked to do by his/her direct supervisor/manager for special assistance that are often not mentioned in this job description as they arise under specific circumstances

Requirements

minimum 6 year(s) of Experience