We are seeking a motivated and detail-oriented Sales Coordinator to join our team at a select service hotel. The Sales Coordinator provides administrative support to the Sales Department and assists with daily operations to help maximize hotel revenue. This role is ideal for someone who is highly organized, customer-focused, and eager to grow within the hospitality industry.

Essential Duties and Responsibilities

• Support the Sales team with daily administrative tasks, including preparing proposals, contracts, reports, and correspondence.
• Maintain and update client databases, group bookings, and sales files in the property management system (PMS) and sales platforms (e.g., Delphi)
• Assist in coordinating group reservations, room blocks, and special requests in collaboration with the front desk and housekeeping departments.
• Respond to client inquiries via phone and email, providing accurate information and outstanding service.
• Prepare and distribute daily, weekly, and monthly sales reports and tracking documents.
• Coordinate site visits, client tours, and special events in support of the Sales Manager or Director of Sales.
• Monitor and maintain inventory of promotional materials and sales collateral.
• Provide on-site support as needed during meetings and group check-ins as needed.
• Handle general office duties including ordering supplies, managing calendars, and scheduling appointments.

Knowledge, Skills And Abilities

• High school diploma or equivalent required; associate or bachelor’s degree in hospitality, business, or related field preferred.
• Minimum 1 year of administrative, front desk or reservations experience is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with hotel PMS or sales systems preferred.
• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Positive attitude and a collaborative team player.
• Ability to communicate effectively verbally and in writing
• Excellent listening and problem-solving skills

Job Type: Full-time

Pay: $20.00 - $21.50 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Life insurance
• Paid time off
• Paid training
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Work Location: In person