Administrative Assistant

Our client is seeking a resourceful and detail-oriented Administrative Assistant to support their Sales and Customer Service teams. The ideal candidate is a dependable multitasker who thrives in a collaborative, fast-paced setting and excels in both verbal and written communication. This role is critical in maintaining day-to-day workflow and ensuring a seamless experience for internal teams and external customers alike.

This role is onsite in Fairview, Oregon.

Administrative Assistant Responsibilities

• Manage high-volume inbound calls through a multi-line phone system and route inquiries to appropriate team members.
• Support internal sales personnel with administrative tasks and foster strong team relationships through consistent, professional communication.
• Serve as a customer contact via phone and email, offering timely and accurate responses to inquiries and strengthening brand reputation.
• Conduct order-entry audits to verify purchase accuracy and ensure data integrity.
• Generate and distribute regular and ad hoc reports, dashboards, and performance metrics for internal use.
• Coordinate customer return and credit/debit processes, ensuring timely resolution of pricing discrepancies.
• Maintain department records and handle sensitive information with discretion.
• Recommend and implement process enhancements to improve administrative workflows.

Administrative Assistant Qualifications

• High school diploma required; Associate or Bachelor’s degree preferred.
• 5+ years of administrative or sales support experience in a business setting.
• Strong written and verbal communication skills with a customer-centric mindset.
• Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism and ability to work collaboratively with cross-functional teams.
• Acute attention to detail, especially in data entry and documentation.
• Proficient in Microsoft Office Suite (especially Excel, Word, Outlook); experience with CRM tools and multi-line phone systems is a plus.

Compensation: $21-$23/hr. (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!

As an eligible contract employee with VanderHouwen, you'll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen

What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we're in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies' staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.