About Your Opportunity

You will perform coordination and administrative support services to the Risk Management Teams: Safety, Legal, Insurance, and Prequalification. The position will be working from the Lancaster, PA corporate office.

How You’ll Contribute

• Provide general administrative support services to the Risk Management Department, including coordinating internal department workflows, creating company communications and presentations, maintaining files, and supporting departmental priorities.
• Maintain and update departmental SharePoint pages and Playbooks
• Assist Prequalification department with management of vendor prequal program with tasks like assigning new vendor submissions, managing the dashboard and reporting
• Assist with Vendor insurance compliance program as needed
• Maintain & Update Safety training materials, reports, and other documents
• Manage internal safety training files and certifications
• Assist project teams with safety-related tasks like maintaining Toolbox Talks in project folders, creating job-specific safety orientation QR codes, placing orders for & organizing delivery of new safety boards.
• Create the Weekly Safety Bulletin in collaboration with Director of Safety and Safety Managers
• Review new hire safety orientation survey for feedback & periodically make updates
• Assist with the safety portion of prequalification efforts for Wohlsen & LV Concrete
• Assist Marketing department with the safety award submissions
• Support claims efforts through the management of claim-related files, in collaboration with legal department
• Support auto claims process by gathering necessary information and filing claim with the insurance company, maintaining necessary files, assisting team member in setting up vehicle repair and collaborating with insurance companies solutions and subrogation when appropriate
• Support workers compensation claims by obtaining initial report, sending appropriate paperwork to injured teammate, monitoring the claim and maintaining files.
• Manage Wohlsen’s fleet Department of Transportation compliance program which includes maintaining confidential driver & vehicle files, communicating important aspects of the requirements to relevant teams, and requesting updated files as needed
• Manage Wohlsen’s fleet performance program which includes collaborating with drivers regarding inactive GPS devices, reviewing driver violation reports and sending to managers, and support in responding to third party calls regarding our drivers and vehicles
• Manage fleet Motor Vehicle Reporting monitoring program which includes managing drive policy acknowledgement forms, driver's license copies and DMV reports
  
  

Relationships

• Reports to Prequalification & Project Risk Supervisor
• Interacts with other members of the safety & risk management department, Project Executives, Project Managers, Project Assistants, Project Engineers, Superintendents, Yard Manager, the LV Concrete team, and various HR teammates
• Interacts with insurance carriers, vendors, third party representatives for various software companies and outside auditors or consultants
  
  

Expected Results

• Support Risk Management department
• Maintain Wohlsen & LV’s compliance with DOT driver requirements
• Maintain confidentiality of records, including claim files and DOT files
• Assist resolution of Auto & Workers Compensation claims
  
  

Qualifications

• Associates degree required, preference for business, technology, technical writing, or safety-related certifications
• A minimum of one-year experience in clerical or administrative support.
• Experience in construction industry strongly preferred. Experience providing administrative support to risk management or safety departments a plus.
• Strong computer/technology skills.
• Proficiency in Microsoft Office software products
• Good verbal and written communication skills
• Strong organizational skills
• Valid driver’s license
  
  

Must have a valid driver license and ability to travel. Ability to work additional hours as necessary.

Physical Requirements

In a normal day, this position requires little to no standing or walking. In a normal day, the employee must be able to sit for 7+ hours. In a normal day, the employee must be able to drive 1-4 hours. Employee must be able to lift/carry up to 10 lbs. maximum; occasionally carry small objects. In this position, employee occasionally (0-33%) must be able to bend at waist, squat the knees, climb (including ladders), reach above shoulders, kneel, crawl, use feet (foot controls), and/or work at heights above 6 feet.

• Note to Recruiters, Placement Agencies, and Similar Organizations: Wohlsen does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our website, locations, or to any Wohlsen team member. Wohlsen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Wohlsen and will be processed accordingly.
  
  

It is the policy of Wohlsen Construction to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender, gender identity, genetic information, pregnancy, or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities.

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. This job description does not constitute a contract of employment and Wohlsen Construction may exercise its employment at-will rights at any time.