The University of Maryland School of Medicine – Center for Vaccine Development and Global Health (CVD) is currently recruiting for a Research Administrator. This role will be responsible for full lifecycle research administration. The ideal candidate will have pre-award experience.

Benefits (Exempt Regular)

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Primary Duties

• Provide expert direction for CVD faculty and staff by balancing pre-award proposals application and/or submissions.
• Provide subject matter guidance for all federal, non-federal sponsored research, industry sponsored research and private foundation sponsored research.
• Ensure department grants and contracts comply with all federal and state legal requirements, other sponsor requirements to include industry and private foundation, and UMB policies prior to review by the Office of Research & Development (UMB Sponsored Project Administration – SPA).
• Working knowledge of NDA, CDA’s and other research agreements to guide faculty whilst providing communication between sponsor and UMB.
• Assist with the development and implementation of policy statements and annual project plans. Provide direction for operational aspects of contracts and grant management business operation matters.
• Provides management with ad hoc reports.
• Manage the preparation and review of new grant and contract budgets and applications. Finalize documents for submission.
• Validate proposal error or warnings within UMB System to System proposal submission, to include federally provided ASSIST submission system. Additional working knowledge of industry and other sponsored funding submission processes based on funding opportunity announcement.
• Knowledgeable in all funding mechanisms. Provide guidance on staffing and budgetary requirements.
• Prepare, review, interpret, communicate, and ensure sponsor guidelines comply, and eligibility information is defined within proposals. Interact directly with sponsor representatives to clarify ambiguous terms and conditions, and to request supplemental funding, no cost extensions, and other administrative requests.
• Identify issues and independently resolve and assist others in issue resolution as needed. Anticipate roadblocks and be able to independently resolve.
• Manage all grants submitted including tracking individual faculty grant histories, success rates by agency, and providing faculty with historical perspectives.
• Identify issues and independently resolve and assist others in issue resolution as needed. Anticipate roadblocks and able to independently resolve.
• Develop criteria for review of grant and contract applications. Review and interpret funding guidelines and regulations and advise faculty as to policies and procedures of those agencies. Identify future funding opportunities and work with PI to identify components.
• Develops timeline to meet submission deadlines and checklist of required documents and adjusts timeline to adapt to change.
• Consult with PI to translate program requirements into contract terms. Identify, develop, and ensure contract requirements contain quantifiable specification and measurable performance criteria. Validate the performance criteria will meet the requirements.
• Provide direction in definition of partnership. Establish review criteria to understand if partnership is a vendor vs. subcontract.
• Performs other duties as assigned.
  
  

Education: Bachelor's degree. Master's degree preferred.

Experience: Six (6) years progressively building research administrative background with at least four (4) years in full life-cycle research administration.

Preferred Experience: Demonstrated experience in pre-award proposals and administration.

Supervisory Experience: One (1) year of work coordination or training of others preferred.

Preferred Certification/Licensure: Certified Research Administrator.

Other: Financial disclosure reporting required by State of Maryland Ethics Commission.

Completion of a 12 credit Research Administration graduate certificate program can be considered as the equivalent of one (1) year of relevant research administration work experience.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.

Knowledge, Skills, Abilities

Thorough knowledge of position requirements. Thorough knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to support a mission and strategic vision. Instructional, training, and teambuilding skills to strengthen and cultivate relationships. Skill in consultation and change management. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Hiring Range: $101,000 - $112,000, Commensurate with education and experience

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [email protected]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

Job

Reg or CII Exempt Staff

Full Time/Part Time

Full-Time

Shift

Day Job

Financial Disclosure

Yes

Organization

School of Medicine - Department of Medicine

Job Posting

Apr 22, 2025

Unposting Date

May 12, 2025, 10:59:00 PM