Key Responsibilities

• Statistic changes (Listed and Unlisted): encompassing name and address changes; payment instructions, holding consolidations, mail addresses, noting’s and sub-register conversions;
• Those changes affecting holding balances: encompassing allotments, cancellations, off market transfer, unit trust applications, unit trust redemptions and share purchase plan transactions;
• Register uploads prior to IPO: encompassing audit of all transactions and Holder details have been entered correctly;
• Review of supporting documentation compliance with Anti Money Laundering (AML) and Foreign Account Tax Compliance Act (FATCA) rules;
• Employee Equity Plan administration: ESP Release; option conversions, sale transactions, and recording of termination of plan participation
• Communicate with the relevant BoardRoom staff member in respect of any errors in order for the information to be corrected.
• Prior to mailing the confirmation letters incorrect letters are removed (due to an error on payment and/or Holder details).
• Review of dividend and distribution calculations, replacement EFT and Cheque payments and payments being made in foreign currency through Western Union.
• Ensure that all changes to Issued Capital (whether for listed, unlisted or employee share plan clients) are recorded in the Security Movements Register.
• Archiving and destruction of proxy forms as advised by CSM Meetings.
• Browsing through printed statements (Dividend, withheld, EFT), cheques (Issuer company, cheque number, BSB, Account number, Shareholder number) and EFT ABA files, checking the quality of the print-outs.
• Checking of system reports produced nightly, in order to ensure all detected errors are checked and corrected.
• Dashboard (error recordings) is to be updated daily and on a weekly basis sent to the Team Leader and General Manager, Corporate Governance.
• All Platinum services are to delivered d to a high standard within the agreed timeframe
• All staff familiar with JIRA processes and procedures
• All incidents and complaints with impact to clients, investors and/or BoardRoom to be promptly logged into CAMMS portal. Incidents and Complaints to be logged within 24 hours of detection.

Requirements

• Basic knowledge of ASX listing rules, advanced knowledge of CHESS procedures and guidelines, and key ASIC requirements.
• Attention to detail is crucial;
• Ability to prioritise work and meet deadlines;
• Ability to work under pressure;
• Ability to exhibit a positive and energetic manner;
• Excellent verbal and written communication skills;
• Team Player with a willingness to share knowledge;
• Business industry organisation skills.
• Willing to work under Australia working hours and follow Australia public holidays.