Job Overview


Our client, a respected and growing homebuilder, is seeking a detail-oriented Purchasing Coordinator to join their team. This is an excellent opportunity for someone who thrives in a fast-paced, collaborative environment and has a strong understanding of the homebuilding process.

Key Responsibilities

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  Provide administrative support to the purchasing team including processing bid packages, managing option sheets, and maintaining trade partner/vendor files.
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  Prepare and distribute project-specific bid packages using standard features and specifications.
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  Track, update, and analyze monthly cost changes, bids, and budgets to maintain accurate project pricing.
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  Create and maintain scopes of work and bid documents for new and existing trade partners.
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  Manage master bid lists and vendor contact databases.
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  Analyze and process variance purchase orders, change orders, and notices to proceed.
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  Support with quarterly reporting, unit pricing database management, and cost savings analysis.
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  Coordinate onboarding for new vendors: applications, insurance, training, and documentation.
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  Track deliveries, purchase orders, and ensure proper allocation of expenses to budgets.
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  Resolve invoice discrepancies and research billing issues with trade partners and vendors.
  
  

Qualifications

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  1-2 years of experience in purchasing coordination, construction administration, or similar role; homebuilding industry experience preferred.
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  Strong administrative and organizational skills with exceptional attention to detail.
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  Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with homebuilding software such as HB1, Buildertrend, or similar is a plus.
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  Ability to read and interpret construction documents, plans, contracts, and scopes of work.
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  Comfortable managing multiple deadlines, schedules, and priorities in a high-volume environment.