Responsibilities -

• File/MS Teams Organization:
• Inventory and archive existing MS Teams Channels
• Clean up and organize current files; build new structure for file and content organization in MS Teams
• Recommend more efficient systems or tools that enhance user experience
• Management of meeting agendas and planning workflows:
• Work with lead team to ensure monthly lead team meetings and smaller huddles are purposeful, ownership of content coordination
• Manage agendas, meeting invitations, and track follow up items and tasks that need completion
• Identify opportunities to improve how our meetings are planned, executed, and followed up on. While the administrative support component of this role is essential, there is value in the ability to improve how the work gets done.
• Coordinate planning for quarterly Town Halls (virtual)
• Support existing operational workflows:
• Work with project leads for administrative support of team R&R program, calendaring (onboarding, congress attendees)

Qualifications -

• Associate's Degree Required
• Power user of MS Teams, Excel, and Smartsheet – Ability to create trackers and automations.
• Detail oriented and highly organized, strong communication skills
• Process minded – ability to identify ways to work smarter and streamline repetitive tasks
• Self-starter who can manage projects with minimal supervision after vision and expectations are set
• Experienced in navigating SharePoint and PPT
• Ability to collaborate effectively with a primarily field based, remote team and work across time zones
• Familiarity with medical affairs and/or medical liaison work would be a plus, but subject matter expertise not needed