Overview

This scope of work is for project management services to manage the modernization of the current Department’s Child Protection Team Information System (CPTIS) and Information System for the Sexual Abuse Treatment Program (ISSATP). The project manager will provide these services to the Florida Department of Health (Department).

Responsibilities

• Facilitate Project Team meetings with Department’s technical and program staff.
• Collaborate with the contractor identified by the Department to perform associated project management meeting tasks.
• Track the tasks, milestones, and deliverables of the project.
• Act as a liaison between the Project Team participants (which includes the Department’s Division of Children’s Medical Services, Bureau of Child Protection and Special Technologies, the Department’s Office of Information Technology, regional and local users of the new system, users within the Department of Children and Families, other external stakeholders) and the contractor as identified by the Department.
• Determine how personnel and other resources will be scheduled and allocated throughout the project.
• Collaborate with the application development services contractor as identified by the Department to create or edit the detailed project plans (including work breakdown structures) as directed by the Department.
• Collaborate with the application development services contractor as identified by the Department to manage performance measurement baselines as directed by the Department.
• As directed by the Department, provide research and analytical services related to the implementation of the new system.
• Facilitate user acceptance testing (UAT) with the Project Team according to the project schedule and determine the participants in UAT from the Project Team participants.
• Weekly, monitor the progress of work according to the timeline provided by the Department for the implementation of the new system.
• Develop a detailed status report on the progress of the new system implementation. Submit the report to the Contract Manager and Department’s Project Team as directed by the Department.
• Produce and submit status reports on variances, commodities, and opportunities for improved system functionality.
• Draft or modify ad hoc internal and external status reports and detailed status reports related to the implementation of the new system. Submit the ad hoc internal and external status reports and detailed status reports to the Department Contract Manager as directed by the Department.
• Provide analytical services on the Department IT processes that are relevant to the CPTIS and ISSATP modernization project and identify operational efficiencies.
• Provide analytical research to satisfy queries requested by the Legislature and Department management.
• Adhere to all Department IT processes.
• Coordinate with other Department IT staff to ensure compliance with the Department’s standards.
• Communicate and respond weekly (both verbally and in written formats) with the Project Team, management, program, and technical staff regarding the status of project activities to ensure a common understanding among stakeholders about the goals, performance, risks, and accomplishments of the project.

Skills

• Five years of project management experience, including developing project plans, risk tracking, mitigation, and issue tracking.
• Five years of experience communicating project updates both orally and in written format with technical staff, executive management, and user staff.
• Five years of experience with facilitating current state or application analysis sessions and documenting applications through use case process documents and workflow diagrams.
• Five years of experience with User Acceptance Testing (UAT) methodologies and documentation.
• Five years of experience with meeting facilitation and documentation.
• Five years of experience with the use of Microsoft Visio, Word, and Excel.
• Five years of experience with creating and presenting internal and external status reports and detailed status reports suitable for presentation to the management team.
• Five years of experience tracking work tasks and maintaining project schedules (including work breakdown structures).
• Five years of experience with delivering projects as per an approved project schedule, and within an approved budget.
• Seven years leading data or system modernization projects in a state government domain or agency.
• One year of experience working with Health Information Technology systems.
• Certified Project Management Professional (PMP).

The client will conduct a criminal history record check, including fingerprinting, prior to the Project Manager commencing work for the Department.