We're Hiring: Administrative Officer – Project Manager & Executive Support

Onsite | San Francisco, CA

M–F, 8:00 AM–5:00 PM |

Are you a seasoned Project Manager or Coordinator with the finesse to support C-level leadership in a high-stakes academic medical environment? We’re looking for a strategic, operations-savvy Administrative Officer to support the Chief Operating Officer of Adult Services and drive initiatives across multiple clinical departments.

About the Role:

This is not your typical executive assistant position. We're seeking a hybrid professional—someone with a project management backbone who also understands the rhythm and expectations of supporting executive leadership in healthcare or academic environments.

You’re a Strong Fit If You Have:

• 5+ years managing complex projects in clinical, academic, or health system settings
• Background in department-level operations, including HR, finance, grants/contracts, and facilities
• Experience coordinating cross-functional initiatives, enterprise committees, and system-wide operations
• A working knowledge of university systems, protocols, and compliance
• Exceptional communication, planning, and follow-through skills
• Familiarity with Lean principles and tools like Microsoft Teams and Office Suite
• Experience supporting C-suite leaders, including managing sensitive information and high-level strategic tasks

What You'll Do:

• Provide direct support to the COO of Adult Services, ensuring operations, strategic projects, and departmental objectives are well-coordinated
• Lead or coordinate committees including hospital capacity, throughput, emergency preparedness, revenue cycle, and more
• Manage complex calendars, plan high-level meetings, and oversee key administrative workflows
• Support onboarding, position requests, space planning, and cross-departmental initiatives
• Track performance metrics, prepare reports, and contribute to operational and strategic planning

Ideal Backgrounds Include:

• Administrative Officers
• Program Managers
• Project Managers or Coordinators in academic medical centers
• Department Managers with experience in health systems or higher ed

Ready to lead operations at the executive level and make a real impact on healthcare delivery?